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Workflow in SharePoint has name repeated with several copies stating "Previous Version" with date and time.

    Question

  • How does this occur?

    Workflow is created in SharePoint browser and then later after site is moved, we have republished it using SharePoint Designer and then notice that the there are now TWO workflows. In example below there are several. Basically what are all the ways this can occur.  Thanks!

    Thursday, November 21, 2013 11:25 PM

Answers

  • If you publish a version of custom workflow through SharePoint designer you will see a new version added to your list / library. And the page you have attached is showing all the versions of the workflow currently associated to your list / library.

    However the workflow without any time stamp is the current version associated to your list / library. Based on your condition like item create / change only the last workflow without time stamp will run.

    if you click on remove a workflow on the page, you will see which one of these workflow is active.

    Hope this helps.



    MCITP: SharePoint 2010 Administrator
    MCTS - MOSS 2007 Configuring, .NET 2.0
    | SharePoint Architect | Evangelist |
    http://www.sharepointdeveloper.in/
    http://ramakrishnaraja.blogspot.com/

    Friday, November 22, 2013 12:35 AM

All replies

  • If you publish a version of custom workflow through SharePoint designer you will see a new version added to your list / library. And the page you have attached is showing all the versions of the workflow currently associated to your list / library.

    However the workflow without any time stamp is the current version associated to your list / library. Based on your condition like item create / change only the last workflow without time stamp will run.

    if you click on remove a workflow on the page, you will see which one of these workflow is active.

    Hope this helps.



    MCITP: SharePoint 2010 Administrator
    MCTS - MOSS 2007 Configuring, .NET 2.0
    | SharePoint Architect | Evangelist |
    http://www.sharepointdeveloper.in/
    http://ramakrishnaraja.blogspot.com/

    Friday, November 22, 2013 12:35 AM
  • Thanks - that does confirm what we have seen with publishing workflow via SharePoint Designer. What I am really looking for is there another way to have the workflow displayed in this manner besides using SharePoint Designer? Can it be done another way so that it will have the display above?

    Basically there are two possible groups that modified this workflow and both are claiming no action was done, but if you see closely there was action on 11/12 and I was wanting to outline what the possible ways it could be done to see if it jogs someone's memory. Thanks for the response.

    Friday, November 22, 2013 12:47 PM
  • Other ways of publishing are using powershell and Visual Studio. They require custom code and actions to publish your workflow, have you checked with your developers / users about the above methods.

    If  you have published the workflow using SPD, then SPD would be the first choice of publishing Workflow to your site.

    To see who has modified the workflow, follow these steps in  your SharePoint Designer.

    • Open the SharePoint site in Designer
    • on the left Navigation(Site Objects)-> Click All files
    • Open workflows (right pane)
    • click on your workflow name
    • right click on "your workflow name".XOML.wfConfig.xml or .xoml
    • Choose version history

    it will show the history of modified by and time

    Hope this helps!



    MCITP: SharePoint 2010 Administrator
    MCTS - MOSS 2007 Configuring, .NET 2.0
    | SharePoint Architect | Evangelist |
    http://www.sharepointdeveloper.in/
    http://ramakrishnaraja.blogspot.com/

    Friday, November 22, 2013 5:41 PM
  • I would like to see who modified, however, I have a challenge in that I don't see a workflows on the right side when clicking on All Files. The workflow is created in a library of a subsite. Here is what it looks like for me.

    There is no listing for Workflows on the right. The library where the workflow is in State Library. When I select it I get just what is in that library and again no listing for Workflows.  What am I missing?

    Friday, November 22, 2013 6:41 PM
  • Do you have full access permission to the site, if not do add your self as an admin and try again.

    Hope this Helps!



    MCITP: SharePoint 2010 Administrator
    MCTS - MOSS 2007 Configuring, .NET 2.0
    | SharePoint Architect | Evangelist |
    http://www.sharepointdeveloper.in/
    http://ramakrishnaraja.blogspot.com/

    Friday, November 22, 2013 6:56 PM
  • I even tried while logged into the SharePoint server and was the site collection admin. Same results.
    Friday, November 22, 2013 6:58 PM
  • You can also try to access the Server ULS log and check for the following on the given timestamp

    HTTP request URL: /yourSite/_vti_bin/_vti_aut/author.dll

    RPC method = put document

    Put file doc URL =  Workflows/"your workflow name"/"workfow".xoml.wfconfig.xml

    HTH!



    MCITP: SharePoint 2010 Administrator
    MCTS - MOSS 2007 Configuring, .NET 2.0
    | SharePoint Architect | Evangelist |
    http://www.sharepointdeveloper.in/
    http://ramakrishnaraja.blogspot.com/

    Friday, November 22, 2013 10:56 PM
  • In you image, you'll notice in the left pane, Workflows. This will show you all the workflows associated with the site.

    Imagine what we could be...if we could just imagine. | Daniel A. Galant | Sr. SharePoint Solutions Architect EPC Group.net

    Sunday, November 24, 2013 10:06 PM