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Archiving Solutions

Proposed Archiving Solutions

  • Wednesday, March 07, 2012 6:11 PM
     
     
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    I'm interested in recommendations for mail archiving solutions. We're a non-profit with a 4000 mailboxes and 3T of mail. We have cheap disk space available but will consider online solutions.

    The primary function will be reducing mailboxes. We won't need discovery or compliance archiving. A good search feature would be useful.

    I'm wondering if the built-in Exchange 2010 archiving solution is robust enough and what other useful features your 3rd party solution offers.

    Thanks!

     

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  • Wednesday, March 07, 2012 8:18 PM
     
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    The built-in Exchange 2010 archiving is as robust as Exchange itself since it's just a second mailbox.

    There are many purveyors of archiving solutions.  I recommend you contact them and determine which of them best meets your needs at the price point you can afford.  Don't rule out cloud-based archiving, either, as it can be quite cost-effective.

    Ed Crowley MVP "There are seldom good technological solutions to behavioral problems."

    • Proposed As Answer by alen73alen Wednesday, March 07, 2012 10:58 PM
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  • Wednesday, March 07, 2012 8:29 PM
     
     
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    There are many, which is why I was hoping to narrow down some initial candidates based on input from the community along with reviews.
    • Proposed As Answer by alen73alen Wednesday, March 07, 2012 10:58 PM
    • Unproposed As Answer by alen73alen Wednesday, March 07, 2012 10:59 PM
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  • Monday, March 12, 2012 4:38 AM
     
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    Your requirements seem simple as you've already rules out discovery or compliance archiving.  Therefore in my opinion I'd suggest you use the native Exchange archiving and the cost will be minimal compared to a 3rd party product or hosted.

    It seems like it's purely for archiving (capacity decision) so Exchange would be a good choice, intergrates nicely and I guess you're already familar with the product.

    Users will pretty much have a seamless experience.

    Sukh

     
  • Wednesday, March 14, 2012 2:51 PM
     
     
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    Your question is like asking, "What truck should I buy?"  The answer depends on what you need the truck for.  You should compile a list of your requirements for archiving and then narrow down the list of products to those that meet your requirements and fit within your price range.  Then you can do research to find out which offers you the best value.

    Ed Crowley MVP "There are seldom good technological solutions to behavioral problems."

     
  • Wednesday, March 14, 2012 10:33 PM
     
     
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    My question is also - "Hey, what worked well for you?"
     
  • Friday, March 16, 2012 11:36 PM
     
     
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    What difference does it make if I need a truck to carry drywall and you need one to drive in the mud?

    Ed Crowley MVP "There are seldom good technological solutions to behavioral problems."

     
  • Sunday, March 18, 2012 4:16 AM
     
     
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    I'd have to go with Ed on this, the E2K10 system is fairly robust and well integrated if you are using Outlook 2010.  But, all it is doing is getting e-mail out of your primary mailbox and putting it in your archive mailbox.   You should really look more closely at what you want to accomplish before making a decision.  "Reducing mailboxes" (I'm assuming you mean the size) using E2K10 really does not save you any storage, it merely moves the e-mail data from one mailbox to another.

    I have worked with a couple of different archive solutions now and I'd say for the most part, they represent a significant investment in money and resources to run.  For your 4,000 users, you need to look closely at the costs to implement such a solution (additional servers, database support, external storage, software licensing, training, staffing resources, etc...) to determine if it is worth it to let your users be pack rats and keep all their old mail.

    Jim McBee - Blog - http://mostlyexchange.blogspot.com

     
  • Monday, May 14, 2012 7:54 AM
     
     
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    Hi,

    I think we have a quite adaptable solution for you problem.

    We use a tool which can approach the Microsoft Exchange Server 2010 as an SQL database. And can retrieve/upload Messages in EML format.

    What this can mean for you is, that you can dynamically decide which message you want to archive (create a filete for an instance - Where Message.Created < '15.05. 2001'). Then use the function which gets and stores the selected message in EML format. As the message is represented in a binary format, you can encrypt the contents if you like. Then you store the messages in your predefined medium as a files and once you want them back in your mailbox you use the function uploading the messages back from the file. ....The only problem  I can see here is that your 4000 users would need to enable an Oultlook Add on to do this job for him personally.