Assistance required........Calendar scheduling question
- I have set up Exchange with a public calendar to post all of our company courses that we run. I allocate these courses to other instructors calendars and they accept or reject the appointment. Every time I do this the appointment is created in my calendar as well as I am the meeting organiser. Is there a way to set this up so the course (meeting)does not show in my calendar. It is very confusing if i have not only my courses but other trainers courses in my calendar. especially when there are 3 of us that can book the appointments.
If this is possible please advise me how to change this.
I am using a hosted version of exchange through Intermedia. (I dont know if this changes anything.
Thanks in anticipation of your assistance.
Shane
Answers
- Is this a resource mailbox? If so, you can give yourself permissions to that mailbox and you can create meetings on behalf of that mailbox:
http://office.microsoft.com/en-us/outlook/HA100750921033.aspx#5
If this is a public folder, than there is no way to change that. Resource mailboxes are always recommended.- Proposed As Answer byMike ShenMSFT, ModeratorTuesday, November 10, 2009 10:39 AM
- Marked As Answer byMike ShenMSFT, ModeratorFriday, November 13, 2009 9:21 AM
Yes, it will be similar to a public folder cal, but better - they will get to take advantage of free/busy as well.
You will have to of course give your users the needed client perms on the resource mailbox calendar so they can access it - and to view the calendar they will need to open it as a shared calendar. If this Exchange 2007, you should create it as a resource mailbox:
http://technet.microsoft.com/en-us/library/bb124374.aspx
Managing Resource Mailboxes- Proposed As Answer byMike ShenMSFT, ModeratorTuesday, November 10, 2009 10:39 AM
- Marked As Answer byMike ShenMSFT, ModeratorFriday, November 13, 2009 9:21 AM
All Replies
- Is this a resource mailbox? If so, you can give yourself permissions to that mailbox and you can create meetings on behalf of that mailbox:
http://office.microsoft.com/en-us/outlook/HA100750921033.aspx#5
If this is a public folder, than there is no way to change that. Resource mailboxes are always recommended.- Proposed As Answer byMike ShenMSFT, ModeratorTuesday, November 10, 2009 10:39 AM
- Marked As Answer byMike ShenMSFT, ModeratorFriday, November 13, 2009 9:21 AM
Thanks
It is set up as a public folder. If I set up a resource mailbox. Will this provide similar calnder operations as my current public calendar?Do I then have to let that person see my calendar???
Yes, it will be similar to a public folder cal, but better - they will get to take advantage of free/busy as well.
You will have to of course give your users the needed client perms on the resource mailbox calendar so they can access it - and to view the calendar they will need to open it as a shared calendar. If this Exchange 2007, you should create it as a resource mailbox:
http://technet.microsoft.com/en-us/library/bb124374.aspx
Managing Resource Mailboxes- Proposed As Answer byMike ShenMSFT, ModeratorTuesday, November 10, 2009 10:39 AM
- Marked As Answer byMike ShenMSFT, ModeratorFriday, November 13, 2009 9:21 AM
- Shane,
Please visit the below site for basic information about Outlook calendar Scheduling.
http://www.google.co.in/#hl=en&q=outlook+2007+calendar+view&meta=&aq=f&oq=&fp=7f55a9003e93ec1a
http://video.google.com/videosearch?hl=en&q=outlook+2007+calendar+view&um=1&ie=UTF-8&ei=rZr2SuSuA4X-tQPA4LQM&sa=X&oi=video_result_group&ct=title&resnum=4&ved=0CBQQqwQwAw#
http://blogs.techrepublic.com.com/10things/?p=1109
Have a good day, Sachin Shetty| MCP|MCTS|MCITP|
