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outlook canceled meetings

回答済み outlook canceled meetings

  • Monday, May 28, 2012 9:35 AM
     
     
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    We have Exchange 2007 and outlook 2007 in our environment. We have room calendar configured for booking our conference rooms. When someone cancels a meeting, the cancellation notice removes the meeting from the attendees calendar automatically but does not remove it from the resource calendar. Seems we can change this behaviour in exchange 2010 but do you know if we can change this behaviour in 2007? Autoaccept meeting request is already configured for these meeting rooms so that conflict bookings are rejected and other requestes are accepted.

    i would like to get the meetings removed when users cancel the meeting, any ideas?

    I saw some KBs related to OL2000, 2003 where its mentioned its an expected behaviour http://support.microsoft.com/kb/235904 but like to know anything changed with outlook 2007.

    Thanks and Regards Hemachandran

     

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  • Monday, May 28, 2012 11:18 PM
     
     
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    Are you using direct booking or inviting the calendar?  If you invite the resource, the same cmdlet works for Exchange 2007 -= for meetings canceled after the cmdlet is run. See Remove canceled meetings from resource calendars for more information.


    Diane Poremsky [MVP - Outlook]
    Outlook Daily Tips | Outlook & Exchange Solutions Center
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  • Tuesday, May 29, 2012 4:16 AM
     
     
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    Thank you for the reply. we are not using direct booking, we are using inviting the conference rooms as resources and the resource calendars are configured to accept the request automatically if there is no conflicts. 

    We tried below command and the canceled meetings still show as "canceled subject" not sure if it will get removed when the date expires.

    Set-MailboxCalendarSettings -Identity "room1" -RemoveOldMeetingMessages $true

    Thanks and Regards Hemachandran

     
  • Tuesday, May 29, 2012 12:55 PM
     
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    Were the meetings canceled after the cmdlet was run? Anything cancelled before needs removed manually - there is a macro that can removed cancelled items at the link I posted. In all of my tests, the date of the appointment did not matter, only that it was cancelled after I ran the cmdlet and invited the resource.


    Diane Poremsky [MVP - Outlook]
    Outlook Daily Tips | Outlook & Exchange Solutions Center
    Subscribe to Exchange Messaging Outlook weekly newsletter

     
  • Wednesday, May 30, 2012 5:36 AM
     
     
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    Thanks for the reply. It seems something wrong the way we created resource booking MB. We used to create room calendar, open in outlook and go to resource schedule and enabled to auto accept the bookings and reject conflict bookings.

    but when i tried creating a new mail box and enabled it for autoaccept from exchaneg cmd after running the command it removed the canceled meetings. But the booking procedure is bit different since users will not know the resource is booked real time. They will have to wait for the acceptance message from the resouce mail boxes or decline message. Also they are able to see only busy  / free info not who booked etc. we will have to wait for exchaneg 2010 project to implement this change. Any way appreciate your support

    Thanks and Regards Hemachandran

     
  • Wednesday, May 30, 2012 3:32 PM
     
     
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    How did they book before?  The correct way when using autoaccept is to add the room as a resource to the meeting request and check everyone's availability. That way they can choose a date where the required invitees are free.

    http://technet.microsoft.com/en-us/library/aa996340%28v=exchg.80%29.aspx

    if you use AutomateProcessing on AutoAccept, you won't use the settings in Outlook.


    Diane Poremsky [MVP - Outlook]
    Outlook Daily Tips | Outlook & Exchange Solutions Center
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