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SharePoint Products TechCenter > SharePoint Products and Technologies Forums > SharePoint - Setup, Upgrade, Administration and Operation > Is is possible to lock down versions of documents?
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AnswerIs is possible to lock down versions of documents?

  • Tuesday, November 03, 2009 8:54 PMLalewicz Users MedalsUsers MedalsUsers MedalsUsers MedalsUsers Medals
     
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    I do not believe that there is a way to lock down a version of a document so that users can only avail themselves of the current version of a document while admins can access all versions. Does anyone know any different?

    The best way I can think of handling the situation is to put a workflow on the items and ship any versions off to another secured library. But I am not sure exactly how I would do that.

    Anyone have any good ideas for handling a situation where site owners don't want users to have access to older versions of a document but still want access for themselves?
     

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  • Wednesday, November 11, 2009 5:55 PMIvan Sanders Users MedalsUsers MedalsUsers MedalsUsers MedalsUsers Medals
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    Check out the SharePoint permissions matrix, you can remove the view versions from the roles necessary usually just the readers role...


    User Groups       Visitor Member       (Default Owner)  
    Permission Levels View Only Limited Access Restricted Read Read Contribute Approve Manage Hierarchy Design Full Control Permissions
    List Permissions  
      X X X Manage Lists
      X X X X Override Check Out
      X X X X X Add Items
      X X X X X Edit Items
      X X X X X Delete Items
    X   X X X X X X X View Items
      X X X Approve Items
      X X X X X X X Open Items 
    X   X X X X X X View Versions
      X X X X X Delete Versions
    X   X X X X X X Create Alerts
    X X X X X X X X View Application Pages

    SharePoint Permissions Matrix Spreadsheet http://dimension-si.com/downloads/Shared%20Documents/Client/SharePoint_Permissions_Matrix.xlsx


    Cheers,


    -Ivan

    Ivan Sanders http://www.linkedin.com/in/iasanders http://dimension-si.com/blog
     

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  • Wednesday, November 11, 2009 5:55 PMIvan Sanders Users MedalsUsers MedalsUsers MedalsUsers MedalsUsers Medals
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    Check out the SharePoint permissions matrix, you can remove the view versions from the roles necessary usually just the readers role...


    User Groups       Visitor Member       (Default Owner)  
    Permission Levels View Only Limited Access Restricted Read Read Contribute Approve Manage Hierarchy Design Full Control Permissions
    List Permissions  
      X X X Manage Lists
      X X X X Override Check Out
      X X X X X Add Items
      X X X X X Edit Items
      X X X X X Delete Items
    X   X X X X X X X View Items
      X X X Approve Items
      X X X X X X X Open Items 
    X   X X X X X X View Versions
      X X X X X Delete Versions
    X   X X X X X X Create Alerts
    X X X X X X X X View Application Pages

    SharePoint Permissions Matrix Spreadsheet http://dimension-si.com/downloads/Shared%20Documents/Client/SharePoint_Permissions_Matrix.xlsx


    Cheers,


    -Ivan

    Ivan Sanders http://www.linkedin.com/in/iasanders http://dimension-si.com/blog
     
  • Wednesday, November 18, 2009 3:30 PMLalewicz Users MedalsUsers MedalsUsers MedalsUsers MedalsUsers Medals
     
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    Wow that is great. I didn't think that there was such a level in the permissions settings. Thanks.