The Welcome Email

Mon, 03 Mar 2008 21:04:15 Z

I have what sounds like a simple request. I want to modify the welcome email that a user gets when they are added to a SharePoint site. I have found no one that states that it is possible, and have found one site (http://blogs.msdn.com/anolan/archive/2008/01/07/is-it-possible-to-modify-sharepoint-email-notifications.aspx ) that states it is not possible.

I (actually my client) finds it difficult to believe that Microsoft would have been that short sighted to not allow modification of this email. I "found" the XML files that drive the alerts, but nothing that goes towards the Welcome Email.

Has anyone found a way to modify this that maybe I missed, or can I get confirmation from the MS Design team that this is not configurable (Without quite a bit of developement)?

Thank you,

Eric VanRoy

The Welcome Email

Tue, 04 Mar 2008 17:57:19 Z

Hi Eric

The way our system was set up has a blank message allowing me type a customised message to the recepient. I am not sure how this was done though. I am using the MOSS 2007 Standard. Although there is a limited number of characters it will allow.

Alternatively, send it from your own email client.

Cheers
David

The Welcome Email

Tue, 04 Mar 2008 18:43:27 Z

You are correct. when you add a user you get a box to type in the "additional" text you want in the email. This is placed in an email with a lot of other text, specifically the email gets this added to the end and that is not desired:

What is a SharePoint site?

A SharePoint site is a Web site that provides a central storage and collaboration space for documents, information, and ideas. A SharePoint site is a tool for collaboration, just like a telephone is a tool for communication, or a meeting is a tool for decision making. A SharePoint site helps groups of people (whether work teams or social groups) share information and work together. For example, a SharePoint site can help you:

* Coordinate projects, calendars, and schedules.
* Discuss ideas and review documents or proposals.
* Share information and keep in touch with other people.

SharePoint sites are dynamic and interactive -- members of the site can contribute their own ideas and content as well as comment on or contribute to other people's.

I fully understand "Send it from your own client", but that is a little clumsy for a non technical site owner that is addiing 50-75 users to 4 or 5 sites, not to mention a large implementation.

Thank you for your feedback.

The Welcome Email

Wed, 20 Aug 2008 20:52:01 Z

is there any way that i can send email to user A when user B is added to the site??

The Welcome Email

Wed, 27 Aug 2008 06:46:01 Z

I'm looking for the solution as well.

The Welcome Email

Mon, 08 Sep 2008 11:20:53 Z

This standard email footer text is defined in lines 5219-5221 of C:\Program Files\Common Files\Microsoft Shared\web server\extensions\12\Resources\core.en-US.resx.

I claim no originality for this information: it came from another forum posting at http://www.eggheadcafe.com/software/aspnet/30212653/how-to-change-welcome-mai.aspx.

However I will add that you need to recycle the application pool in IIS to pick up the change.

The Welcome Email

Mon, 08 Sep 2008 13:49:13 Z

When you open core.en-US.resx, search for ServerEmailFooter and it will take you to it. It's a pretty big file.

Mark

The Welcome Email

Fri, 17 Oct 2008 18:21:12 Z

wow, that was almost like pulling teeth to get this figured out, I even forgot I posted this and for some reason did not get alerted at the final two posts.

Thank you that was exactly what I was looking for.
Eric VanRoy