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Word 2010 - Autotext and Fields formatting issues

Answered Word 2010 - Autotext and Fields formatting issues

  • Monday, April 16, 2012 2:58 PM
     
     
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    Hi,

    I am having some odd issues with a template i have been working on and am wondering if this is some kind of a glitch or if there is a way to fix it.

    What i am working on is a template that contains several autotexts  stored in it pertaining to what type of job it is to be associated with.  In each auto text the first page is blank and contains several ask commands.  I use these ask commands to store information as a bookmark which is later referenced, 'ref', automatically throughout the document. 

    When i use the autotext command it prompts me for all of the 'ask' information and generates the document as it should.  However there are some 'ref' fields that do not retain the formatting. The whole document is in calibri and sometimes a few particular 'ref' fields will generate in times new roman or arial, also sometimes one of those fonts will be bold.  I have tried several times to ctrl+a and select calibri, which fixes it at that instant, but if i resave the autotext and regenerate it the particular fields still change to another text.  Sometimes if i fix it and then ctrl+a and right click, then select update fields, it will change fonts on me too.  However if i run autotext and save that as a new document and fix the font after a couple times up updating the fields and fixing the font it will stick to the font i want.

    It is always a few particular 'ref' locations that do this.  But, there are other 'ref' locations that pull in the same bookmark and the font never has any problems which is pretty strange i think.  I have also seen parts of the updated 'ref' location change font and the rest be what it should be.  In other words say i input 115, 138, 230, 345, and 500 when prompted, the 115 will show up in a different font.  This happens in the same 'ref' location but this bookmark is referenced 5 other times and they are never affected.

    I would like to keep my fellow employees from having to worry about formatting these templates everytime they generate a new documant, this is a large part of having this template. 

    Has anyone dealt with this before or know a way to fix this?

    Thanks,

    Matt

     

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  • Monday, April 16, 2012 9:08 PM
     
     
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    Hi Matt,

    You might have a look at the reference control field itself and see if it's formatted with the correct font and other format settings.  And then take a look at what the field is actually referencing and check the formatting of the characters to the left and right of the field's source data.

    I had a problematic one a few weeks ago on a style reference field. It turned out that bold formatting was applied to the paragraph mark character but not to the style itself.  So my style reference was inserting a bolded string, yet the string source was not bold and nor was the style reference field.

    Hope that makes sense... it's as difficult trying to describe it as it was finding it.

    Kind Regards, Rich ... http://greatcirclelearning.com

     
  • Tuesday, April 17, 2012 6:51 PM
     
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    If the AutoText entries contain direct formatting, that formatting will be reflected in the target document. To prevent this from happening, recreate the AutoText entries without the direct formatting (make use of the Ctrl+SpaceBar shortcut, which runs the ResetFont command).
    Stefan Blom, Microsoft Word MVP