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Signature in OWA

    Question

  • Is there a way to upload the company logo while configuring the signature in OWA.

     

    thanks in advance.

    Wednesday, December 03, 2008 6:13 AM

Answers

  • Issue description: How to insert image file into the mail signature via OWA?

    Per my research, OWA isn’t designed to work with images in signature, and it is not a default feature which can do it in the exchange

    Here’re some workarounds may work for you:

    Workaround 1:

    a.       Go to IIS server, Start->Run-> Inetmgr

    b.      Right-Click "Default Web Site" and new a Virtual Directory

    c.       Type the alias as "Logo"->Specific a directory for all the signature photos. (For example c:\photos)

    d.      Select "Read", "Write", "Browse"->Finish

    e.      Copy all the logos to the folder and check if you browse the photo through URL (For example http://<servername>/photos/logo1.jpg)

    f.        Open the URL in Internet Explorer; Select the picture and copy it

    g.       Go to user’s mailbox via OWA, and go to the webpage of signature configuration

    h.      Create signature and paste the image there

    Notes: When you view the source of the message, you may found link likely

    <src="http://server.domain.com/xxx/CB6F5EA8E870AD34D93FA44D139CF.jpg" >. It points to the image within signature. OWA is getting the image downloaded from the link every time the message is opened up. If the web site which hosts the image file is down or network issue prevents user access that web site, the logo will show as one Red Cross

    Workaround 2 is in the KB 924222

    Notes: Workaround 2 may unable to work in Internet Explorer 7.0. For IE 7.0, there is a new feature control keys block pasting/loading images from the user's local file system. It can be prevented by disabling registry "FEATURE_BLOCK_LMZ_IMG"

    a.       Go to client’s PC, regedit

    b.      Expand to HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Internet Explorer\Main\FeatureControl\FEATURE_BLOCK_LMZ_IMG

    Notes: Create one if it not exists

    c.       Add following registry value under the registry key

    Ø  iexplore.exe Type: REG_DWORD Value: 0x00000000

    Ø  explorer.exe Type:REG_DWORD Value: 0x00000000

    d.      Click OK and restart IE 7.0

    e.      Test again if you can copy the local picture via OWA now

     

    Thursday, December 04, 2008 7:17 AM

All replies

  • Issue description: How to insert image file into the mail signature via OWA?

    Per my research, OWA isn’t designed to work with images in signature, and it is not a default feature which can do it in the exchange

    Here’re some workarounds may work for you:

    Workaround 1:

    a.       Go to IIS server, Start->Run-> Inetmgr

    b.      Right-Click "Default Web Site" and new a Virtual Directory

    c.       Type the alias as "Logo"->Specific a directory for all the signature photos. (For example c:\photos)

    d.      Select "Read", "Write", "Browse"->Finish

    e.      Copy all the logos to the folder and check if you browse the photo through URL (For example http://<servername>/photos/logo1.jpg)

    f.        Open the URL in Internet Explorer; Select the picture and copy it

    g.       Go to user’s mailbox via OWA, and go to the webpage of signature configuration

    h.      Create signature and paste the image there

    Notes: When you view the source of the message, you may found link likely

    <src="http://server.domain.com/xxx/CB6F5EA8E870AD34D93FA44D139CF.jpg" >. It points to the image within signature. OWA is getting the image downloaded from the link every time the message is opened up. If the web site which hosts the image file is down or network issue prevents user access that web site, the logo will show as one Red Cross

    Workaround 2 is in the KB 924222

    Notes: Workaround 2 may unable to work in Internet Explorer 7.0. For IE 7.0, there is a new feature control keys block pasting/loading images from the user's local file system. It can be prevented by disabling registry "FEATURE_BLOCK_LMZ_IMG"

    a.       Go to client’s PC, regedit

    b.      Expand to HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Internet Explorer\Main\FeatureControl\FEATURE_BLOCK_LMZ_IMG

    Notes: Create one if it not exists

    c.       Add following registry value under the registry key

    Ø  iexplore.exe Type: REG_DWORD Value: 0x00000000

    Ø  explorer.exe Type:REG_DWORD Value: 0x00000000

    d.      Click OK and restart IE 7.0

    e.      Test again if you can copy the local picture via OWA now

     

    Thursday, December 04, 2008 7:17 AM
  • Hyperlinked Graphic in an OWA Signature?  Well Yes, As a Matter of Fact!

    Roll up your sleeves, pour a cup of coffee or tea and let's zap OWA into submission.  This little ditty not only allows you to insert a graphic into your OWA signature, it also hyperlinks that graphic to your web site -- and you won't have to rely on Outlook's or OWA's "caveman-walking-around-in-animal-skins-primitive" signature editors to do this.  Oh, this also includes your clickable email address as well.

    To be sure, you are about to achieve a couple of things OWA was not designed to do; and trust me, if you are successful, you may very well become an IT Rock Star, even if your boss(es) don't realize it.  Suddenly, you will also realize that you have pushed Office Outlook beyond it's Microsoft design specification as well.

    This has been tested and works great with OWA running through IE7 & IE8 for Windows XP, IE9 for Windows 7, IE10 for Windows 8 and is cross-browser compatible with Chrome24 and Firefox18 (both of which are the latest versions at this writing.  It runs on all 32-bit and 64-bit AMD and Intel PC desktops and laptops.  This signature will be properly displayed in email sent to iPhones 3, 4, 4s & 5) and iPads (1, 2 & 3).  The signature you create for OWA is also compatible with Outlook 2010 and backward-compatible with Outlook 2007 and 2003.

    You may not need to know this, but here it is anyway: Key OWA client environment variables for reference are: Exchange Server 2010; Outlook Web App experience: Premium; Client Access server version: 14.3.123.0; Client Access server platform: 64bit; Mailbox server Microsoft Exchange version: 14.2.247.0; Required version of Silverlight: 2.0.31005.0.

    If you are VERY careful, this will work for you the FIRST time:

    1.) Put your graphic file (.jpg, .gif, .png, or whatever) onto your web site (this will become externally referenced in the below HTML).  If you have server-side control of your Exchange server, place your graphic there; otherwise, a safe, out-of-the-way place on your web site will do -- and write down the path to this graphic.

    2.) Open Notepad on a Windows XP/7/8 PC with access to the internet.  

    3.) Copy and paste the below HTML code into Notepad:

    <!DOCTYPE HTML PUBLIC "-//W3C//DTD HTML 4.0 Transitional//EN">
    <HTML xmlns:o = "urn:schemas-microsoft-com:office:office">
    <HEAD><TITLE>FCB_Sig_Template</TITLE>
    <META content="text/html; charset=windows-1252" http-equiv=Content-Type>
    <META name=GENERATOR content="MSHTML 8.00.6001.19394">
    </HEAD>
    <BODY><DIV><DIV style="WIDOWS: 2; TEXT-TRANSFORM: none; TEXT-INDENT: 0px; FONT: 12px Arial; WHITE-SPACE: normal; ORPHANS: 2; LETTER-SPACING: normal; COLOR: rgb(0,128,128); WORD-SPACING: 0px; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px" align=left>
    YOUR_NAME<BR>
    YOUR_TITLE<BR>
    YOUR_COMPANY_NAME<BR>
    YOUR_BUSINESS_UNIT_OR_DEPARTMENT<BR>
    YOUR_STREET_ADDRESS<BR>
    CITY, CT &nbsp;ZIPCODE<BR>
    Tel.: XXX.XXX.XXXX<BR>
    Fax.: XXX.XXX.XXXX<BR>
    <A href="mailto:USER_EMAIL_ADDRESS@WHATEVER.COM">USER_EMAIL_ADDRESS@WHATEVER.COM</A><BR>
    <A href="http://www.YOUR_WEB_SITE.COM/">
    <IMG style="BORDER-BOTTOM-STYLE: none; BORDER-RIGHT-STYLE: none; BORDER-TOP-STYLE: none; BORDER-LEFT-STYLE: none" src="http://www.YOUR_WEB_SITE.COM/PATH/YOUR_GRAPHIC_FILE_NAME" width=XXX height=XXX></A>
    </DIV>
    <DIV style="WIDOWS: 2; TEXT-TRANSFORM: none; TEXT-INDENT: 0px; FONT: 10px Arial; WHITE-SPACE: normal; ORPHANS: 2; LETTER-SPACING: normal; COLOR: rgb(0,0,0); WORD-SPACING: 0px; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px" align=left>
    <SPAN style="TEXT-ALIGN: justify">Sent via Microsoft Outlook Web Application (OWA)</SPAN>
    </DIV></DIV></BODY></HTML>

    4.) Look at the HTML you just pasted into Notepad and REPLACE signature items with your real information (e.g. NAME, etc., and replace X's with real numbers.

    5.) Save your modified HTML to the desktop.

    6.) Open Internet Explorer (not Chrome or Firefox) and run the HTML file you just created.

    7.) Log into OWA and open up the OWA signature editor (click Options-See All Options-Settings-Mail).  Make sure the current signature is blank!

    8.) Copy and paste what you see displayed by Internet Explorer into the OWA signature editor and save it.
      
    9a.) TEST.

    9b.) Tweak font face, size, color to suit your needs.  The above example is an Arial font face, color is teal.  Repeat step 9a as needed.

    You're done.

    And get this -- you can copy and paste the contents of an OWA email signature editor into any Outlook email signature editor, save it, test it, and thereby create or recreate any Outlook email signature, regardless of version.

    P.S. I recently rolled out this solution for over 200 users working at a bank, so this isn't a hypothetical -- it's a very real, deployed solution.

    Questions, comments or concerns? -- headlesshorseman1@charter.net

    Saturday, February 23, 2013 2:19 PM