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Printing all emails from a user mailbox

    Question

  • I need hardcopies of all emails in all folders of a user's mailbox.  Is the most efficient method to export the mailbox to a PST and then subsequently do the print?

    Thanks.

    Sunday, February 19, 2012 10:57 PM

Answers

  • Thanks Sazonov. For future reference, what should I do if the scope of users is beyond reasonable to do it in Outlook? Ie. 1000 users?


    I don't think you are going to print all at once.
    You can always split the work into pieces.
    Use thesearch-mailbox comandlet  to copy the needed mails to the temp mailbox
    and print this piece of information as described above/

    Сазонов Илья http://isazonov.wordpress.com/

    Tuesday, February 21, 2012 6:55 AM

All replies

  • 0. Set full permission on user's mailbox for yourself

    1. Add user's mailbox to your Outlook 2010

    2. Create search folder to get all user's mails

    3. Go to the folder

    4. Select all mails (Ctrl-A)

    5. Go to menu File -> Print


    Сазонов Илья http://isazonov.wordpress.com/

    Monday, February 20, 2012 2:58 AM
  • Thanks Sazonov. For future reference, what should I do if the scope of users is beyond reasonable to do it in Outlook? Ie. 1000 users?

    Monday, February 20, 2012 3:46 PM
  • You will have to do it manually, I am not sure if there is any script to print email for 1000 users.

    Gulab Prasad,
    MCITP: Exchange Server 2010 | MCITP: Exchange Server 2007
    MCITP: Lync Server 2010 | MCITP: Windows Server 2008
    My Blog | Z-Hire Employee Provisioning App

    Monday, February 20, 2012 4:18 PM
  • Thanks Sazonov. For future reference, what should I do if the scope of users is beyond reasonable to do it in Outlook? Ie. 1000 users?


    I don't think you are going to print all at once.
    You can always split the work into pieces.
    Use thesearch-mailbox comandlet  to copy the needed mails to the temp mailbox
    and print this piece of information as described above/

    Сазонов Илья http://isazonov.wordpress.com/

    Tuesday, February 21, 2012 6:55 AM
  • Hi,

    There are no built-in tools to automate this task for existing messages.

    For new messages, you can use an Inbox rule to print.

    Thanks.


    Rowen

    TechNet Community Support

    Wednesday, February 22, 2012 1:25 AM
  • Will the need to be rendered as RTF or HTML, or will plain text suffice?

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    Wednesday, February 22, 2012 3:48 AM