How to share calendars in shell

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• יום שלישי 15 מאי 2012 15:26

   

   
  

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  Hope this helps:

  Introduction
  

  Prior to setting up sharing or delegation it is important to understand the difference between the two.
  
  Folder sharing should be used when two or more users want to share data, whether that be a mail folder, calendar info, tasks or notes.  It does not allow users to act on the behalf of another person.  This feature is normally used within a group to share data to enable enhanced collaboration of a team.
  
  Delegation is a feature in which you grant someone else permission to act on your behalf and impersonate you when dealing with Outlook items you have given them access to.  The person that you have given delegation permission to has the authority to act as you and as such should be treated very carefully.  This feature is commonly used by a manager and their assistant.
   
  
  Method 1 – Root level folder sharing
  In the below screenshot below, ‘Shared_Folder_MBX01’ has been shared with a user MBX05.  The shared folder shows up as a separate mailbox within Outlook and only the single shared folder is visible.
  
  
  Method 2 – Share a folder within the Inbox
  If the folder being shared is located within a folder tree of the inbox, the user will be able to read all the mail located in the folders above the folder you are sharing.  This is due to the fact the application (Outlook) must be able to read the contents of a folder in order to ‘see’ a shared folder within the folder.  In the below example the ‘Orders’ folder is shared.  The ‘Orders’ folder exists inside the user’s Inbox.  To allow access to the ‘Orders’ folder you must also share the Inbox.  The permissions may be read only, but all emails inside the Inbox can see be read by those accessing the ‘Orders’ folder.
  
  
  Setting Up Sharing Using Method 1
  Create The Share (Windows7/Outlook 2010)
  
  1. Open Outlook, right click the account on the top left and select ‘New Folder’.
  2. Type in the name of the folder and click ‘OK’.
  3. Right click the account on the top left and select ‘Folder Permissions’.
  4. Click ‘Add’.
  5. The Global Address List will open.  Select the user or users and click ‘OK’.
  6. Select the user or users at the top and change the ‘Permission Level’ to Reviewer and click ‘OK’.
  7. Right click the folder you sharing and select ‘Properties’.
  8. Click the ‘Permissions’ tab.
  9. Click ‘Add’.  This will open the Global Address List.  Select the same user or users chosen in step 5 and click ‘OK’.
  10. Select the user or users at the top and change the ‘Permission Level’ to the permission level you would like them to have on the folder and click ‘OK’.
  
  
  Access The Share (WindowsXP/Outlook 2007)
  1. On the user’s desktop that will be accessing the share, open the ‘Control Panel’.
  2. Find the ‘Mail’ icon and double click
  3. Click on ‘Show Profiles’
  4. If you have multiple profiles, select the user you want to modify and click ‘Properties’.  Otherwise just click ‘Properties’ with the single account highlighted.
  5. Click ‘Email Accounts’
  6. Highlight the Exchange account and click ‘Change’
  7. Click ‘ More Settings’
  8. Click the ‘Advanced’ tab and ‘Add’
  9. Enter in the full email address of the user who is sharing the mailbox and click ‘OK’
  10. Click ‘OK’
  11. Click ‘Next’
  12. Click ‘Finish’
  13. Click ‘Close’
  14. Click ‘Close’
  15. Click ‘OK’
  16. Open Outlook and you should see the shared folder in the folder list menu on the left hand side.
   
  
   
  Setting Up Sharing Using Method 2
  Create The Share (WindowsXP/Outlook 2007)
  
  
  1. Right click the account on the top left and select ‘Change Sharing Permissions’.
  2. Click ‘Add’.
  3. The Global Address List will open.  Select the user or users and click ‘OK’.
  4. Select the user or users at the top and change the ‘Permission Level’ to Reviewer and click ‘OK’.
  5. Right click the Inbox and select ‘Change Sharing Permissions’.
  6. Click ‘Add’.
  7. The Global Address List will open.  Select the user or users and click ‘OK’.
  8. Select the user or users at the top and change the ‘Permission Level’ to Reviewer and click ‘OK’.
  9. Repeat steps 5-8 until you reach the folder you want to share.
  10. Right click the folder you wish to share and select ‘Change Sharing Permissions’.
  11. Click ‘Add’.
  12. The Global Address List will open.  Select the user or users and click ‘OK’.
  13. Select the user or users at the top and change the ‘Permission Level’ to the permission level you would like them to have on the folder and click ‘OK’.
  
  Access The Share (Windows7/Outlook 2010)
  1. On the user’s desktop that will be accessing the share, open the ‘Control Panel’.
  2. Find the ‘Mail’ icon and double click.  If you don’t see it, type ‘Mail’ in the search box at the top right.
  3. Click on ‘Show Profiles’
  4. If you have multiple profiles, select the user you want to modify and click ‘Properties’.  Otherwise just click ‘Properties’ with the single account highlighted.
  5. Click ‘Email Accounts’
  6. Highlight the Exchange account and click ‘Change’
  7. Click ‘ More Settings’
  8. Click the ‘Advanced’ tab and ‘Add’
  9. Enter in the full email address of the user who is sharing the mailbox and click ‘OK’
  10. Click ‘OK’
  11. Click ‘Next’
  12. Click ‘Finish’
  13. Click ‘Close’
  14. Click ‘Close’
  15. Click ‘OK’
  16. Open Outlook and you should see the shared folder in the folder list menu on the left hand side.
   
  

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  Patrick de Rover

  
  

  • נערך על-ידי patrick derover יום שלישי 15 מאי 2012 15:27
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