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Word - Track Changes - change colours

    Question

  • Hi

    My client wants to make changes to a document and to show the changes via Track Changes, so lets say the colour their changes comes up in is red. They email this document to one of their clients and their track changes comes back in blue (for example). When the document comes back to my client, they want to do more changes but for those changes to be shown in another colour, eg green. Is this possible? I need to know how to do it in Word 2007 and 2003.

    Thanks

    Viv


    Viv Haig
    Tuesday, September 20, 2011 8:16 AM

Answers

  • The color that markups will appear will depend on which author (editor) number you are of the document.  The first editor will have red markup, the second will have blue, and so on.  The identity of the editor is determined by the User Name associated with the Office 2010 install.  You can change this if you Click Track Changes > Change User Name

    If you edit a document and then change your own user name, Word will consider you an entirely different author and you can then edit the document using multiple colored markups.  If you do this you need to remember the exact user name you used for each color because using anything different will just create a new author (and color).

    source: http://www.groovypost.com/howto/microsoft/track-changes-in-word-2010/

    BR
    Mads


    Please remember to click “Mark as Answer” on the post that helps you, and to click “Unmark as Answer” if a marked post does not actually answer your question. This can be beneficial to other community members reading the thread.

    Tuesday, September 20, 2011 8:33 AM
  • In both W2003 and 2007,  the markup color in Track Changes Options should be set to  "By author".  This is the default setting, so you should only have to verify the setting. 

    For W2003, click Tools > Options > Track changes tab.

    For W2007, click  Review tab > Track Changes > Change Tracking Options.

    Each reviewer's color will be different from other reviewers (for up to eight reviewers). But reviewer 1's color, for example, may be red on one computer and green on another. 

    HTH,

    PamCaswell

     

    Sunday, September 25, 2011 4:59 AM

All replies

  • The color that markups will appear will depend on which author (editor) number you are of the document.  The first editor will have red markup, the second will have blue, and so on.  The identity of the editor is determined by the User Name associated with the Office 2010 install.  You can change this if you Click Track Changes > Change User Name

    If you edit a document and then change your own user name, Word will consider you an entirely different author and you can then edit the document using multiple colored markups.  If you do this you need to remember the exact user name you used for each color because using anything different will just create a new author (and color).

    source: http://www.groovypost.com/howto/microsoft/track-changes-in-word-2010/

    BR
    Mads


    Please remember to click “Mark as Answer” on the post that helps you, and to click “Unmark as Answer” if a marked post does not actually answer your question. This can be beneficial to other community members reading the thread.

    Tuesday, September 20, 2011 8:33 AM
  • In both W2003 and 2007,  the markup color in Track Changes Options should be set to  "By author".  This is the default setting, so you should only have to verify the setting. 

    For W2003, click Tools > Options > Track changes tab.

    For W2007, click  Review tab > Track Changes > Change Tracking Options.

    Each reviewer's color will be different from other reviewers (for up to eight reviewers). But reviewer 1's color, for example, may be red on one computer and green on another. 

    HTH,

    PamCaswell

     

    Sunday, September 25, 2011 4:59 AM
  • This does not work in Word 2010.

    If you change the user name, edits remain the same color.  If you then change the color, the previous edits all change to that color, too, so...wtf?!

    Thursday, August 08, 2013 12:04 AM
  • This does not work in Word 2010.

    If you change the user name, edits remain the same color.  If you then change the color, the previous edits all change to that color, too, so...wtf?!





    Have you selected the "By author" option for each option that can be set to use a color in the Track Changes Options dialog box (Review tab | Track Changes | Change Tracking Options)?


    Stefan Blom, Microsoft Word MVP

    Sunday, August 11, 2013 3:28 PM
  • You are a GENIUS! THANK YOU Stefan Blom! 
    • Edited by Fina411 Friday, December 06, 2013 2:14 PM
    Friday, December 06, 2013 2:13 PM
  • I'm glad I could help.

    Do remember that "By author" assures that all reviewers have different colors, but there is no way to control which color is assigned to a particular reviewer.


    Stefan Blom, Microsoft Word MVP

    Friday, December 06, 2013 7:16 PM