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PS 2007: How to mark in the Gantt Chart days or periods of time for the whole project ?

    Question

  • Hello dear specialists,

    I would like to be able to mark a specific date or period of time in the Gantt Chart, in a way that it does not matter in which portion of the project we are (e.g. Tasks 1-30 or 350-380) the mark is visible. I do not want to use a deadline because it is not, and 380 arrows would be too "Robin Hoodish". I have drawn a rectangle in the grid, but if, for example I do it wide enough to mark a whole semester, if I zoom-in the same rectangle will not change and now will mark only one month, one week or one day, depending on the magnification.

    Is there a way to do it?

    Thank you in advance for any suggestion,

    Fabian

    Tuesday, November 30, 2010 2:42 PM

Answers

  • Hi Fabian,

    The only way I see is to create a calendar having this period as non-working, then double-click the timescale and in the timescale form, Nonworking time pad, select this calendar for the drawing. Here you can also modify apearance.

    Greetings,

    • Marked as answer by Fabian Bernal Wednesday, December 01, 2010 2:12 PM
    Tuesday, November 30, 2010 2:48 PM
    Moderator
  • Sounds like you're talking about curtains.  Best solution I've seen for that
    is to create a custom calendar, identify the periods you want as nonworking
    time.  Then right click on the Gantt Chart, change working time, and select
    your new calendar as the basis for the display.
     
    That won't shift dates, just highlight the nonworking time.
     
    My client also uses Chronicle Graphics OnePagerPro, which is a third party
    add on that exports schedule data to a summary view.  That tool includes
    the option to add curtains.
     
     

    Andrew Lavinsky [MVP] Twitter: @alavinsky Blog: http://blogs.catapultsystems.com/epm
    • Marked as answer by Fabian Bernal Wednesday, December 01, 2010 2:11 PM
    Tuesday, November 30, 2010 2:50 PM
    Moderator

All replies

  • Hi Fabian,

    The only way I see is to create a calendar having this period as non-working, then double-click the timescale and in the timescale form, Nonworking time pad, select this calendar for the drawing. Here you can also modify apearance.

    Greetings,

    • Marked as answer by Fabian Bernal Wednesday, December 01, 2010 2:12 PM
    Tuesday, November 30, 2010 2:48 PM
    Moderator
  • Sounds like you're talking about curtains.  Best solution I've seen for that
    is to create a custom calendar, identify the periods you want as nonworking
    time.  Then right click on the Gantt Chart, change working time, and select
    your new calendar as the basis for the display.
     
    That won't shift dates, just highlight the nonworking time.
     
    My client also uses Chronicle Graphics OnePagerPro, which is a third party
    add on that exports schedule data to a summary view.  That tool includes
    the option to add curtains.
     
     

    Andrew Lavinsky [MVP] Twitter: @alavinsky Blog: http://blogs.catapultsystems.com/epm
    • Marked as answer by Fabian Bernal Wednesday, December 01, 2010 2:11 PM
    Tuesday, November 30, 2010 2:50 PM
    Moderator
  • Hello,

    it looks like it is the "standard" solution, as both of you propose the same approach. I will try it. However, as I am working in a Server environment, I should create the calendar as an Enterprise one, and that will make it visible for all the rest of projects, which is not necessary. Moreover, if I need a different curtain (let's call it so) in a different project, I will need to create another calendar, and I can picture the number of enterprise calendars escalating.

    Is there any other way to do it locally? Thank you,

    Fabian

    Tuesday, November 30, 2010 3:13 PM
  • Hi,

    Why would you make it an Enterprise Calendar? Is there a Server setting forbidding you to have local Base Calendars?

    Tuesday, November 30, 2010 3:31 PM
    Moderator
  • It looks like, yes. I do not understand it, as I have administrator privileges and I should be able. But as somewhere else was said, this is the forum for Project, not for Project Server. I will look to fix the calendar problem and will give you my feeling. And, again, any other idea will be wellcomed.

    Thanks for both of you,

    Best Regards,

    Fabian

    Tuesday, November 30, 2010 5:21 PM
  • Hi Fabian,

    if you are an administrator, you are fine: you can allow usage of local calendars at Server Settings - Additioanl Server Settings - Allow projects to use local base calendars.

    Regards
    Barbara

    Tuesday, November 30, 2010 8:29 PM
    Moderator
  • Hello all three,

    it worked wonderfully, thank you all.

    Best Regards,

    Fabian

    Wednesday, December 01, 2010 2:11 PM