Outlook 2007 Signature with embedded HTML Image
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quinta-feira, 4 de junho de 2009 22:40
My company is trying to include images in our signatures. So my manager has tasked me to find a way to embed them as HTML links. Now I have gone to the following location on my "C" drive: C:\Documents and Settings\%username%\Application Data\Microsoft\Signatures
I added an HTML signature document to there and I can select it from my signature listing. It works ok, however, what my boss is looking for is to not have the size of the email increased. They are concerned that a plain email that is 16 KB is jumping to 60-100 KB with the picture. So 10 emails can potentially become 1 MB of data used on our Exchange server. Now this picture signature is going to be used in our call center so the customers can put a face to the name/voice on the phone.
So I have done some testing and it looks like, no matter what, because of the Outlook security the image is downloaded and stored with the message. When I view the source on the email it reads:
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><img width=157 height=159 id="_x0000_i1025" src="cid:image001.jpg@01C9E540.5041FFA0" alt="http://www.*******.com/cmspub/groups/public/documents/document/cmsrdy_007553.jpg"></span><o:p></o:p></p>
As you can see, the src is "cid:image001.jpg...."
So that shows that the image is being downloaded and stored on my exchange server.
Is there a way to ensure that the images are not downloaded to the server but will only run similar to a web browser or should I say render when the email is opened and then deleted when it is closed?
You're help is greatly appreciated!
Tico
Tico
Todas as Respostas
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segunda-feira, 8 de junho de 2009 19:09Bump
Tico -
segunda-feira, 8 de junho de 2009 20:34 We found the answer. Basically on the Mail Format Tab in the Options, you need to check off the box that reads, "Reduce the file size of the message by removing formatting information that is not necessary to display the e-mail message."
Tico- Marcado como Resposta Tico M segunda-feira, 8 de junho de 2009 20:34
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sexta-feira, 9 de outubro de 2009 18:04Thanks for updating your answer, Tico!I was able to search this forum, find your results, and apply your knowledge.Your update was much appreciated.~Joe
Avoid Sears Home Improvement -
domingo, 11 de outubro de 2009 00:54You're welcome.
I can say that it may have a small bug in it though. I don't have full access to the Exchange Server, but we have found that even with the check box marked, some users emails still load the image into a temp file. So to test it out, check out the source of any email sent. At the bottom, you'll see if the img source is pointing to the URL or the temp file.
Hope this helps.
Tico -
terça-feira, 22 de março de 2011 18:30
Hi Tico,
same issue as you although unticking that box makes the email message size bigger, and the image seems to be embedded in the mail as opposed to referenced from the internet. Any tips?
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sexta-feira, 22 de junho de 2012 20:13Sorry theboykidney, I just noticed your question. Other than keeping that checkbox marked, the only other thing you can check is the format that your picture is being saved in. Try different formats like .png and .jpg. If you research the different photo formats, you'll get a better idea about their compression and which one is better for the sizing. This can be crucial because you certainly do not want to have a large signature in the email and try to open the email through Outlook Access Anywhere.
Tico
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