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send a email from sharepoint for any list changes

답변됨 send a email from sharepoint for any list changes

  • quarta-feira, 11 de abril de 2012 03:35
     
     
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    Hello,

    I have a sharepoint list and i would like to configure so that when any changes are made to the list, a email is sent out to a group of email addresses with the link to the list in the email body.

    I have used "alert me" on the list , but it seems to send out other details in the email body which I dont need.

    Is there a way to alter the email contents so that I can add just the link to the list in the email body. Please advise

    Sri

    sri

     

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  • quarta-feira, 11 de abril de 2012 07:20
     
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    Hi tksri2000,

    You can build a workflow in SharePoint Designer to accomplish this.

    1. Create a workflow that is connected to your list
    2. Go to Workflow Setting, and under Start Option choose Start workflow automatically when an item is changed
    3. Edit your workflow and add an Action to it, choose Send an Email
    4. A new action is created and the text Email theese users appear, click on theese users to modify the email that is goint to be sent

    Be sure to add lookups to the item within the body of the mail so the user gets to that specific item.

    Good luck!

    //Gutke

    Please click "Propose As Answer" if a post solves your problem or "Vote As Helpful" if a post has been useful to you.

     
  • quarta-feira, 11 de abril de 2012 22:31
     
     
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    Thank you. This worked for me.

    I now see a email with the link to the list in the body of the email.

    I have a new requirement. There are two columns in my list

    and I would like to see both the column values in the email body instead of the link to the entire list.

    This is due to the fact that some of the users dont have permissions to list itself and they wanted to see the list contents in the email body itself.

    In my case the two colums are

    column 1  is called Link description

    column 2  is a hyper link

    List looks like this:

    google           www.google.com

    microsoft       www.msn.com

    PLease advise how I can do this

    sri

     
  • quinta-feira, 12 de abril de 2012 06:44
     
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    Hi again,

    You should be able to add references to your email body like this [%Current Item:Link description%]

    Use the Add or Change Lookup button at the bottom and choose Current Item as Data Source and then in the Field from source choose your column/value that you want to refer to.

    //Gutke

    Please click "Propose As Answer" if a post solves your problem or "Vote As Helpful" if a post has been useful to you.

    • Marcado como Resposta tksri2000 segunda-feira, 16 de abril de 2012 01:40
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  • quinta-feira, 12 de abril de 2012 16:23
     
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    Hello

    Thanks. I tried this.  I edit the list and changed a value on a row.

    and in the email that shows up, I see just the value on the row that I changed.

    I would like to see all the values of a column on the entire list  when a row or a column is modified.

    Please advise how I can see the entire list instead of just the row I changed.

    sri

    • Marcado como Resposta tksri2000 segunda-feira, 16 de abril de 2012 01:40
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  • sexta-feira, 13 de abril de 2012 08:57
     
     
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    I am not sure how to do just that, you might have to build your workflow with Visual Studio to achieve this.

    //Gutke

    Please click "Propose As Answer" if a post solves your problem or "Vote As Helpful" if a post has been useful to you.

     
  • domingo, 15 de abril de 2012 14:48
     
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    ok. I am able to get the work flow triggered when I update a row. In my case I have bundled all my row contents into a single row.

    Now, I want to configure my work flow to send a email every monday morning irrespective of whether I update the row or not. Please advice on how I can do this.

    sri

    • Marcado como Resposta tksri2000 segunda-feira, 16 de abril de 2012 01:40
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  • domingo, 15 de abril de 2012 20:59
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    Sri,

    can you ask that question in a new thread please.  I´d like to mark a response to the original question and since your new problem is a brand new one, it´s best served in its own thread.

    Thanks,

    Steven Andrews | SharePoint Professional | http://www.twitter.com/backpackerd00d | https://baron72.wordpress.com/

     
  • segunda-feira, 16 de abril de 2012 10:51
     
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    you will write event receiver update item also it should work properly

    example

    public override void  ItemUpdating(SPItemEventProperties properties)
    {
        base.ItemUpdating(properties);
    ////////write your code here/////////
    }
     
  • terça-feira, 17 de abril de 2012 17:07
     
     
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    Sorry. Does this mean , I will have to write custom code ? I have no experience doing this. can you please give me some initial pointers.

    My company has a sharepoint 2010 enterprise licence

    sri

     
  • terça-feira, 5 de junho de 2012 14:34
     
     
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    My question is based on this post.

    I need to send out one email when anything in my web app changed. This includes all lists and document libraries. Is there any way I can send one email with corresponding changes? Right now users have alerts set up, but it becomes very cluttered if they receive one email for every list/document library.

    Thanks,

    Ninel