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How do I create a reminder emails in SharePoint?

    Question

  • Am brand new to sharepoint, but I have a sharepoint task at hand and i need all you sharepoint guru's to point me in the right direction. Basically, I have end users that are currently setting reminders in their outlook to remind them about when certain customers require certain information. Is there a way to do this in sharepoint? to where I can setup a reminder for the end users when the time comes for these customers to get their emails? Or better yet, if it is possible to automate those emails through sharepoint to go out to the customers. 

    Again i ask for patience as i am new to sharepoint. I would appreciate any help (ideas, sample code, tutorials, etc).

    Thanks a bunch.

    Wednesday, May 02, 2012 6:58 PM

Answers

  • What version of SharePoint are you working with? SharePoint has "Alerts" built into it. You can setup the alerts for the users or they can setup their own alerts by going to lists/libraries. The alerts can be setup using some pre-defined conditions. Having said that I'm not clear on what exactly you're after. Can you explain it more?

    >> I have end users that are currently setting reminders in their outlook to remind them about when certain customers require certain information.

    what do you mean by "when certain customers require certain information"? Can you give us an example or a scenario from your case?

    >> Or better yet, if it is possible to automate those emails through sharepoint to go out to the customers.

    It all depends on your requirements.


    Pman
    http://www.pmansLab.com/

    Wednesday, May 02, 2012 11:58 PM

All replies

  • What version of SharePoint are you working with? SharePoint has "Alerts" built into it. You can setup the alerts for the users or they can setup their own alerts by going to lists/libraries. The alerts can be setup using some pre-defined conditions. Having said that I'm not clear on what exactly you're after. Can you explain it more?

    >> I have end users that are currently setting reminders in their outlook to remind them about when certain customers require certain information.

    what do you mean by "when certain customers require certain information"? Can you give us an example or a scenario from your case?

    >> Or better yet, if it is possible to automate those emails through sharepoint to go out to the customers.

    It all depends on your requirements.


    Pman
    http://www.pmansLab.com/

    Wednesday, May 02, 2012 11:58 PM
  • Hello,

    From the details that you have specified, not sure if we can specify the reminder email. However, following post should help configure the Reminder in outlook for sharepoint calendars

    http://sharepointadmin4u.wordpress.com/2011/07/19/how-to-setup-outlook-reminder-for-sharepoint-calender-events/

    Hope this helps,


    Regards, Rohan --Please mark as "Answer" if the post resolve your issue--

    Thursday, May 03, 2012 3:06 AM
  • Hi

    Please Check this link

    http://spreminders.codeplex.com/

    Thursday, May 03, 2012 4:01 AM
  • Hi,

    You can use SP Designer or visual studio workflows to send reminder mails.


    Thanks, Rahul Rashu

    Sunday, May 06, 2012 3:29 AM
  • As Rahul mentioned, the most common way of generating reminders without deploying custom code is by creating a SharePoint Designer workflow that basically starts when an item is created, waits until the reminder date and then sends an email.

    You should find a few example with a web search for "SharePoint designer reminder workflow".


    Mike Smith TechTrainingNotes.blogspot.com

    Monday, May 07, 2012 9:00 PM