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"You are receiving this e-mail message because you are an administrator of the following SharePoint Web site, which has exceeded the warning level for storage"

    Question

  • Hi,

    We have been facing this issue in MOSS 2007(You are receiving this e-mail message because you are an administrator of the following SharePoint Web site, which has exceeded the warning level for storage) we need to come up with recommendation and plan to overcome this issue. PLease suggest me what could be done instead of increasing the quota limit.

    regards,

    Shweta


    shweta chadha
    • Edited by Mike Walsh FIN Tuesday, June 07, 2011 9:29 AM Quotes put around text of error message in Title
    Tuesday, June 07, 2011 9:15 AM

Answers

All replies

  • Hi Shweta,

    Please take a look @ http://social.technet.microsoft.com/Forums/en/sharepointsocialcomputing/thread/8818f55e-6c28-4575-be78-ae0fe7123d73


    Warm Regards, Pratik Vyas | SharePoint Consultant | http://sharepointpratik.blogspot.com/
    Tuesday, June 07, 2011 9:49 AM
  • Hi Pratik,

     

    Thanks for your response, could you please let me know there is only one way to overcome this issue i.e increasing quota size or is there anything else has to be looked at to fix this issue. Beacuse i do not want to get this error again and again. Please let me know the permamant solution.

    Regards,

    Shweta


    shweta chadha
    Tuesday, June 07, 2011 10:23 AM
  • Hi Shweta,

    You can permanently stop warning messages from Central Administration > Application Management > Quota Templates and unchecking "Send warning E-mail when site storage reaches" box


    Warm Regards, Pratik Vyas | SharePoint Consultant | http://sharepointpratik.blogspot.com/
    Tuesday, June 07, 2011 10:40 AM
  • Hi Pratik,

    If i will stop warning messages and in case it reaches upto the maximum level and i am not warned then ppl will be facing issues.

    Regards,

    Shweta


    shweta chadha
    Tuesday, June 07, 2011 11:14 AM
  • Hi Shweta,

    that's right it will stop sending warning emails. Another way if you don't want warning emails just remove your user ID from site collection Admin and add your user ID separately to the site with Full control so user inside site collection admins will only get a waring email.


    Warm Regards, Pratik Vyas | SharePoint Consultant | http://sharepointpratik.blogspot.com/
    Tuesday, June 07, 2011 11:22 AM
  • HI pratik,

    You are not getting me:), i meant how can i avoid this issue.Shall i increase the quota limit or what is the ideal way to do this.

    regards,

    Shweta


    shweta chadha
    Tuesday, June 07, 2011 11:47 AM
  • Hi Shweta,

    yes you can definitely increase site quota so that you can not get warning Email. Or i.e. if the site quota limit is 100 MB then set warning email @ 90 MB / 95 MB


    Warm Regards, Pratik Vyas | SharePoint Consultant | http://sharepointpratik.blogspot.com/
    Tuesday, June 07, 2011 11:51 AM
  • Thanks Prateek but please let me know one more thing what is the standard practice to increase the limit.If i will keep increasing the limit then it would be good practice or not.

    Please let me know the best action plan to follow.

    regards,

    Shweta


    shweta chadha
    Tuesday, June 07, 2011 1:58 PM
  • Just increasing the limit is a terrible idea.  Who's budget is the extra space coming from?  What's the long term impact on things like disaster recovery and back-up restore actions?

    I'd suggest by looking at why space is vanishing.  For starters, is there a body of content that's not accessed anymore?  Have users just uploaded literature and items that they don't need within SharePoint?  If either of these are true, than the best course of action is to fix this via cheaper forms of archival rather than just throwing storage space at a site.  You could end up with one site collection consuming far too much resource and bringing overall performance level down.

    Good housekeeping would be standard practice here.


    Steven Andrews | SharePoint Professional | http://www.twitter.com/backpackerd00d | https://baron72.wordpress.com/
    Tuesday, June 07, 2011 2:08 PM
  • HI Steven,

    Even this is my first day at new office and assigned this issue to be fixed, i do not have any idea about their content and documents and othe rstuff that i will have to check.And i believe it will take some time to analysis. Could you please suggest me how can i analysis which all things are consuming the space.Is there any report which can give us the summary of utilization. 

    And meanwhile could you please suggest me some temporary solution beacuse analysis will take some time.

    Regards,

    Shweta


    shweta chadha
    Tuesday, June 07, 2011 2:33 PM
  • Hi Shweta,

    First thing to remember is that these forums are unmanned, and that everyone here is answering as they want too but there's no committment to do so.  I was a little busy lastnight, hence my not being able to reply, but generally, most people that post answers and suggestions will respond within a day or so. 

    Moderator Note: I deleted two of the worst "reminder posts". The OP seems to have an odd idea of the point of forums (support from private people in their own time).

    What is your role exactly and how much do you know about the SharePoint platform?  Have you been asked to fix the email alert, or the situation that's generating it/


    Steven Andrews | SharePoint Professional | http://www.twitter.com/backpackerd00d | https://baron72.wordpress.com/
    • Edited by Mike Walsh FIN Wednesday, June 08, 2011 11:24 AM Moderator Note explaining the reason Steven wrote the previous para.
    Wednesday, June 08, 2011 7:25 AM
  • Hi Steven,

    My role is sharepoint admin and i know the basic things about sharepoint.Till noe i am not asked but i want to learn more.

     

    Regards,

    Shweta


    shweta chadha
    Thursday, June 09, 2011 5:32 AM
  • You'll want to think about SharePoint governance to an extent then, and learning to deal with the root cause of these issues.  Micheal Pisarek, a SharePoint MVP has written a recent but good introductory article on this, which will be a good starting point for you.

    https://www.nothingbutsharepoint.com/sites/itpro/Pages/SharePoint-Managing-File-Types-and-Sizes.aspx

    Please let us know if you have any further questions.


    Steven Andrews | SharePoint Professional | http://www.twitter.com/backpackerd00d | https://baron72.wordpress.com/
    • Marked as answer by Keepenjoying Friday, June 10, 2011 3:37 AM
    Thursday, June 09, 2011 7:43 AM
  • Thanks Steven,
    shweta chadha
    • Edited by Mike Walsh FIN Thursday, June 09, 2011 9:44 AM Do NOT ask for personal contact information. All contact stays within forum threads. Instead say if the post answers your question (and then mark it as an answer)
    Thursday, June 09, 2011 9:04 AM