none
Using Sharepoint as a File Server

    Question

  • Hi, I have a client that is thinking of moving there servers into a Colocation Datacenter.  They have a bunch of power issues and dont want to build there own datacenter.  If they do go with this scenario we started wondering how to handle file share access to the file servers.  They would be moved to the datacenter.

    We have a couple ideas but are wondering what others are doing, in a way this is the same thing i guess as adding a remote location in a way. 

    One thing we thought about doing is just using a vpn tunnel between the datacenter and the client location and mapping drives like they have it now.  But we wondered if this would be to slow over a wan vpn connection, especially large files, when i say large, i mean 5 megs, not 100 meg files. 

    Some suggested just moving it to a sharepoint server.  Is sharepoint designed for this type of thing?  We have about 100 to 200 gigs in office files and pdf's.  Its a large folder structure. 

    Has anyone switched there file server into using sharepoint?  If so what are some of the pros and cons

    If sharepoint isnt the solution, would love to hear some other ideas

    Thanks

    Mike

    mercredi 12 décembre 2012 04:42

Réponses

  • Hi.

    Moving it to a SharePoint server could be a solution, you can store the files there, one Content database can hold 200GB without any direct impact on performance, after that you can simply add a second or third content database. The max limit is up to 4TB in one DB...(under special circumstances) Also, as long as it is mainly smaller files, not 50MB+ then SharePoint is a good Place to keep those files.
    If you do things right, then you your users could benefit a lot from the extended capabilities in SharePoint 2013 over a fileshare.

    If it is Office files like Word, excel, Powerpoint and the users have Office 2010+ then the users working over a WAN link would also benefit, there are a lot done to minimize the amount of data sent, to a client, the entire file is only sent once and save and so on is done using only delta data.
    Your users could have search, metadata and a lot more, advanced retention policys and workflows...you name it. They would be in heaven ;-)

    However...it would be some work getting there. Depending a lot on how these files will be used, you have to concider if it is Worth moving the files? There are options as well to moving the files into SharePoint. You can put the file server next to SharePoint and then have SharePoint search index the fileserver so that users can use SharePoint search to find content.
    If you have more larger files, you can use RBS (Remote Blob Storage) to put the files in SharePoint, but have SQL store them on a fileserver.

    Find info and read up on the different options, I Think that which way to go depends on a number of parameters, usage, future palns, type of content, Resources available...

    I hope this helps?

    Regards


    Thomas Balkeståhl - Technical Specialist - SharePoint - http://blog.blksthl.com
    Download 'The SharePoint Branding Project' here
    Download 'The final guide to Alternate Access Mappings' free whitepaper here
    Download 'The final guide to SharePoint 2010 Site Settings' free whitepaper here
    Download 'The final Kerberos guide for SharePoint technicians' free whitepaper here


    mercredi 12 décembre 2012 07:10
  • There are minimum 3 great advantages if moving store to SharePoint

    1. Security Management
    2. Backup
    3. Scalability
    4. SEARCH
    5. Versioning

    Since it is scalable you should not worry about size just add new server and enjoy.

    For more details on capacity I would like to suggest to read this article
    http://technet.microsoft.com/en-us/library/ff758647.aspx

    for example 1 database is limited to 4TB per content database, but in one farm you can have 500 content databases.
    for more information on sizes and limitations check 
    http://technet.microsoft.com/en-us/library/cc262787.aspx


    Please mark this as answer if it helps.
    Microsoft Certified Trainer
    Microsoft Certified Professional Developer
    Blog: http://www.EnterpriseApplicationsDevelopment.com/

    mercredi 12 décembre 2012 09:02
  • This is a big decision and you have some great answers provided above. But migration from file server to SharePoint is big, there are a lot of factors that go into this decision.

    Personally I will tell you yes, SharePoint rocks!

    But I recommend you seek out the help of someone that can come see you in person and your team, someone that knows SharePoint well. Why? SharePoint is a platform that offers many things and it's easy to get carried away with it. You might find yourself in the never ending "migration from file server to SharePoint" project.

    You have to consider the impact on your users as well. There is user adoption to consider and training. They won't be using their Shared Drive (though there are ways to do so with SP but I don't recommend), they will be using a SharePoint site on a browser to manage their documents. This means "tagging" instead of folders.

    What I am saying is:

    -Can you replace a File Server with SharePoint? Absolutely and I recommend it!
    -Will you find the answers on this forum? Maybe some but I strongly suggest you see out the help of a consultant in SharePoint or locate your local User Group or even SharePoint Saturday.

    These are free local events ran by experts in the field that present once a month and offer their time to help others. This could be a great opportunity. SharePoint Saturdays are 1 day free conferences.

    http://www.sharepointsaturday.org/default.aspx

    Hope I was able to help you


    Benjamin Niaulin Blog: http://bniaulin.wordpress.com

    Twitter: @bniaulin

    jeudi 20 décembre 2012 03:39

Toutes les réponses

  • Hi.

    Moving it to a SharePoint server could be a solution, you can store the files there, one Content database can hold 200GB without any direct impact on performance, after that you can simply add a second or third content database. The max limit is up to 4TB in one DB...(under special circumstances) Also, as long as it is mainly smaller files, not 50MB+ then SharePoint is a good Place to keep those files.
    If you do things right, then you your users could benefit a lot from the extended capabilities in SharePoint 2013 over a fileshare.

    If it is Office files like Word, excel, Powerpoint and the users have Office 2010+ then the users working over a WAN link would also benefit, there are a lot done to minimize the amount of data sent, to a client, the entire file is only sent once and save and so on is done using only delta data.
    Your users could have search, metadata and a lot more, advanced retention policys and workflows...you name it. They would be in heaven ;-)

    However...it would be some work getting there. Depending a lot on how these files will be used, you have to concider if it is Worth moving the files? There are options as well to moving the files into SharePoint. You can put the file server next to SharePoint and then have SharePoint search index the fileserver so that users can use SharePoint search to find content.
    If you have more larger files, you can use RBS (Remote Blob Storage) to put the files in SharePoint, but have SQL store them on a fileserver.

    Find info and read up on the different options, I Think that which way to go depends on a number of parameters, usage, future palns, type of content, Resources available...

    I hope this helps?

    Regards


    Thomas Balkeståhl - Technical Specialist - SharePoint - http://blog.blksthl.com
    Download 'The SharePoint Branding Project' here
    Download 'The final guide to Alternate Access Mappings' free whitepaper here
    Download 'The final guide to SharePoint 2010 Site Settings' free whitepaper here
    Download 'The final Kerberos guide for SharePoint technicians' free whitepaper here


    mercredi 12 décembre 2012 07:10
  • There are minimum 3 great advantages if moving store to SharePoint

    1. Security Management
    2. Backup
    3. Scalability
    4. SEARCH
    5. Versioning

    Since it is scalable you should not worry about size just add new server and enjoy.

    For more details on capacity I would like to suggest to read this article
    http://technet.microsoft.com/en-us/library/ff758647.aspx

    for example 1 database is limited to 4TB per content database, but in one farm you can have 500 content databases.
    for more information on sizes and limitations check 
    http://technet.microsoft.com/en-us/library/cc262787.aspx


    Please mark this as answer if it helps.
    Microsoft Certified Trainer
    Microsoft Certified Professional Developer
    Blog: http://www.EnterpriseApplicationsDevelopment.com/

    mercredi 12 décembre 2012 09:02
  • This is a big decision and you have some great answers provided above. But migration from file server to SharePoint is big, there are a lot of factors that go into this decision.

    Personally I will tell you yes, SharePoint rocks!

    But I recommend you seek out the help of someone that can come see you in person and your team, someone that knows SharePoint well. Why? SharePoint is a platform that offers many things and it's easy to get carried away with it. You might find yourself in the never ending "migration from file server to SharePoint" project.

    You have to consider the impact on your users as well. There is user adoption to consider and training. They won't be using their Shared Drive (though there are ways to do so with SP but I don't recommend), they will be using a SharePoint site on a browser to manage their documents. This means "tagging" instead of folders.

    What I am saying is:

    -Can you replace a File Server with SharePoint? Absolutely and I recommend it!
    -Will you find the answers on this forum? Maybe some but I strongly suggest you see out the help of a consultant in SharePoint or locate your local User Group or even SharePoint Saturday.

    These are free local events ran by experts in the field that present once a month and offer their time to help others. This could be a great opportunity. SharePoint Saturdays are 1 day free conferences.

    http://www.sharepointsaturday.org/default.aspx

    Hope I was able to help you


    Benjamin Niaulin Blog: http://bniaulin.wordpress.com

    Twitter: @bniaulin

    jeudi 20 décembre 2012 03:39