Please follow the steps:
NOTE: After you have created the view, SharePoint will create an RSS feed associated with this view.
From the Calendar, click
Settings, then List Settings, and then click on your
Outlook Reminders view located at the bottom of the screen.
Click on the RSS icon
At this point, you have just brought the calendar information based on the view in from SharePoint into Outlook. I realize that if you have the common feed sync option enabled you could have simply clicked
on the Subscribe to this feed button from Internet Explorer and you would be done already, but this is the long way.
Now that we have the feed sync with Outlook we need to create a custom rule that will alert if you when a new item appears within the feed.
Now to test it out to make sure it is all functioning the way it should.
Here is the event item I created in SharePoint:
And here is the pop message / reminder I received the next time my Outlook performed a send / receive:
And there you have it — receiving reminders from calendars that are stored in SharePoint. I do understand that this setup is not going to work for everyone. For example, by default the RSS Feeds are only
synchronized every 1 hours. So if you are looking for reminders in 5 minute increments this may not work.
Remember that this rule in Outlook will trigger anytime a new item shows up within the RSS Feed that you have associated with your view. If you want to be reminded 1 day before the event, then simply change
the formula to something like =[StartDate]-1.