Table of Contents Blocking Unwanted Bulk Emails Using Exchange Transport RulesBlocking Unwanted Bulk Emails Using Outlook Rules
Forefront Online Protection for Exchange (FOPE) identifies inbound bulk mail (such as advertisements and marketing emails) by marking a stamp in the message headers. FOPE inserts the X-Forefront-Antispam-Report header into each message it scans. If a message is identified as a bulk mail message, FOPE inserts SRV:BULK into that header.
Administrators can create a rule on their mail server (such as Exchange Server 2007 or 2010) that moves all unwanted mail for all their users to the Junk Mail folder based upon this stamp in the message headers. For more information, see Blocking Unwanted Emails Using Exchange Transport Rules.
Users can create a rule in their local email client (such as Microsoft Outlook) that moves unwanted mail to their Junk Mail folder based upon this stamp in the message headers. For more information, see Blocking Unwanted Emails Using Outlook Rules.
To perform the following procedure on a computer that has the Edge Transport server role installed, the account you use must be delegated with the Exchange Organization Administrator role. Additionally, you must log on by using an account that is a member of the local Administrators group on that computer. For more information about permissions, delegating roles, and the rights that are required to administer Exchange Server, see Permission Considerations.
The following procedure shows you how to open the Transport Rule wizard on a Hub Transport server or an Edge Transport server in the Exchange Management Console, and then create a new transport rule that will block unwanted bulk emails. Once the wizard is open, the steps are the same for both roles.
To use the Exchange Management Console to create a new transport rule
Tip: For more information about creating Exchange transport rules, see How to Create a New Transport Rule (Exchange Server 2007) or Create a Transport Rule (Exchange Server 2010).
To create an individual message rule in Outlook to filter bulk email and move it to your Junk Mail folder, perform the following steps.
a) In the Navigation Pane, click Mail.
b) On the Tools menu, click Rules and Alerts.
c) If you have more than one email account, in the Apply changes to this folder list, click the Inbox you want.
In Outlook 2010:
a) Under the Rules drop-down menu, click Manage Rules and Alerts.
a) For the exception, select the except if sender is in specified Address Book check box and then click the specified link in the rule description area.
b) Under the Address lists, click Contacts, click Add, and then click Next.
Note: Going forward, if you want to receive email from a particular sender, you must add them to your Contacts list. Adding them to your Safe Senders list will not prevent the Outlook rule from moving it to your Junk Mail folder.
Tip: For more information about managing messages by using rules in Microsoft Outlook, see Manage messages by using rules (Outlook 2007) or Manage e-mail messages with rules (Outlook 2010).
Note that setting the SCL on an Exchange Hub Transport server will only be effective if the anti-spam functionality has been enabled (is it not enabled by default on hub transport servers). See technet.microsoft.com/.../bb201691%28EXCHG.141%29.aspx