none
Set a Delegate on a Resource Mailbox and FW to delegate in 2007 RRS feed

  • Question

  • I created a RoomMailbox for the Board of Management meetings in my company. Once you create this mailbox, I have Full Access to user1 and user2. The idea now is that every time you make a reservation for this room has to be confirmed by user1 and user2. That is a user makes a reservation, then I get mail to user1 and user2 and must confirm the booking of the facility, and this time the reservation is made. To do this, I saw that Exchange 2007 should use the following cmdlet in the Exchange Shell:

    Set-MailboxCalendarSettings -ResourceDelegates <list of Delegates>

    I have done the following:

    Set-MailboxCalendarSettings sala1 -ResourceDelegates user1

    Set-MailboxCalendarSettings sala1 -ResourceDelegates user2

    This done, I did not report any errors in the shell. But when a request to reserve the room, the reserve runs and NO asks for confirmation to user1 and user2.
     

    Thank you very much beforehand.
    Friday, July 22, 2011 10:44 AM

Answers

  • Hi Tropoglar,

     

    I tested in my lab, and found this can help you to achieve the goal:

     

    You can use this command to set a room to forward request to a delegate:

     

    Set-MailboxCalendarSettings -Identity "meeting Room" -AutomateProcessing AutoAccept -ResourceDelegates "aa" -AllBookInPolicy:$false -AllRequestInPolicy:$true

     

    Then delegate can try to accept or decline the meeting request.

     

    Room with meeting requests forwarded to a delegate

    To set the room forwarding the incoming meeting requests to a delegate for approval, you must enable and configure policies, and define a delegate:

     

    Enable policies: set AutomateProcessing to AutoAccept;

    All incoming meeting request must be approved by a delegate: set AllRequestInPolicy to True and AllBookInPolicy to False ;

    Define a delegate under ResourceDelegates parameter. A Resource delegate will have the following permission:

    ◦Editor on the Calendar folder of the resource mailbox;

    ◦Editor on the "FreeBusy Data" system folder of the resource mailbox;

    ◦Ability of "Send on behalf" of resource mailbox

     

    You can know more information from this document:

     

    How to Create and configure a meeting room mailbox with Exchange Server 2007

    http://blogs.technet.com/b/exchange/archive/2009/02/26/3407028.aspx

     

    Thanks,


    Evan

    • Marked as answer by Tropoglar Wednesday, July 27, 2011 12:10 PM
    Wednesday, July 27, 2011 10:40 AM
    Moderator

All replies

  • Hi,

    There are some other parameters that needs to be set - see http://technet.microsoft.com/en-us/library/bb124987(EXCHG.80).aspx

    Leif

    Friday, July 22, 2011 11:39 AM
  • Thanks for reply Leif,

    I tried to launch the followind commands:

    Set-MailboxCalendarSettings -Identity "Sala 1" -Resourcedelegates user1

    Set-MailboxCalendarSettings -Identity "Sala 1" -AutomateProcessing AutoAccept

     

    But, when an user reserve the room "sala 1" and not directly accept mail arrives to the user "user1", which is the delegate user.
    How do I mail arrives to user1 and accept the request, and only then, the room is booked?
    Thank you very much.

    Friday, July 22, 2011 1:15 PM
  • Hi Tropoglar,

     

    Does the delegate get the forward meeting requests?

     

    Could you run this command “get-MailboxCalendarsettings –identity sala1 | fl” to paste the settings on your resource mailbox?

     

    Thanks,


    Evan


    Tuesday, July 26, 2011 10:32 AM
    Moderator
  • Hi Tropoglar,

     

    I tested in my lab, and found this can help you to achieve the goal:

     

    You can use this command to set a room to forward request to a delegate:

     

    Set-MailboxCalendarSettings -Identity "meeting Room" -AutomateProcessing AutoAccept -ResourceDelegates "aa" -AllBookInPolicy:$false -AllRequestInPolicy:$true

     

    Then delegate can try to accept or decline the meeting request.

     

    Room with meeting requests forwarded to a delegate

    To set the room forwarding the incoming meeting requests to a delegate for approval, you must enable and configure policies, and define a delegate:

     

    Enable policies: set AutomateProcessing to AutoAccept;

    All incoming meeting request must be approved by a delegate: set AllRequestInPolicy to True and AllBookInPolicy to False ;

    Define a delegate under ResourceDelegates parameter. A Resource delegate will have the following permission:

    ◦Editor on the Calendar folder of the resource mailbox;

    ◦Editor on the "FreeBusy Data" system folder of the resource mailbox;

    ◦Ability of "Send on behalf" of resource mailbox

     

    You can know more information from this document:

     

    How to Create and configure a meeting room mailbox with Exchange Server 2007

    http://blogs.technet.com/b/exchange/archive/2009/02/26/3407028.aspx

     

    Thanks,


    Evan

    • Marked as answer by Tropoglar Wednesday, July 27, 2011 12:10 PM
    Wednesday, July 27, 2011 10:40 AM
    Moderator
  • Hi Evan, Thanks for reply!!

     

    I use your command and now the delegate receipt meeting request!!. Thank you!!!!

    Wednesday, July 27, 2011 12:14 PM