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I have a SharePoint Document Library with many folders in and have added a column but when i edit and item it doesnt display the new column RRS feed

  • Question

  • I have a SharePoint Document Library with many folders in and have added a column called 'Status' but when i edit an item it doesnt display the new column. However when there is a document in the document library and when i edit this I see my new column (Status) appear. 

    Please can anyone help ive been pullinh my hair out all day, and still cant see where ive gone worng.

    Thanks, Chirag

    Tuesday, June 14, 2011 3:37 PM

Answers

  • I'm a little confused, you mention that when you edit an item it doesn't display the new column but when you edit a document it does, what do you mean by item?

    In general in SharePoint 'item' refers to a list item, something which would be in a seperate list not a document library, so it may be that you need to add this column to your list as well?

    If you mean that when you edit a folder it's not shown but on a document it is, and you want it displayed on both, then folders are a specific content type and wouldn't be affected by adding a column to the library. But you can create your own folder content type with the column(s) that you want. You could also just edit the existing folder content type but then that change would be reflected everywhere that folders are used which may not be a good idea. You should do this at the top level site of your site collection, you could do it at the subsite level too, but it's good practice to do it at the top level, it makes your content type available to all sites in your site collection.

    Go to the site settings and under galleries go to site columns. Create your status column here (you may not be able to call it status, you might need to call it something else). Go back to the site settings and under galleries choose site content types. Give it a useful name, select the parent content type from folder content types and the parent content type as folder. Go back to your document library and go to it's settings, under advanced settings disable the new folder option and enable management of content types. Go back to the library settings and under content types you should be able to add your new folder type, this will then let users create folders with your content type with your status column. I think if you edit the existing folders you should be able to change them to the new content type as well.

    Wednesday, June 15, 2011 9:58 AM

All replies

  • Hi ChadPatel,

     

    Is this same problem appears in each doc library? I mean try to create another column? and see problem.

     


    MCPD, MCITP, MCTS SharePoint 2010

     

    Moderator Note: NEVER propose your own posts as answers. The function is so that people can propose the good answers of other people. Not their own. (In this case your post is asking questions and isn't an answer in any case).

    • Proposed as answer by MasoodAhmed Tuesday, June 14, 2011 5:29 PM
    • Unproposed as answer by Mike Walsh FIN Wednesday, June 15, 2011 6:42 AM
    • Edited by Mike Walsh FIN Wednesday, June 15, 2011 6:44 AM Moderator Note about not proposing own posts as answers
    Tuesday, June 14, 2011 5:28 PM
  • I'm a little confused, you mention that when you edit an item it doesn't display the new column but when you edit a document it does, what do you mean by item?

    In general in SharePoint 'item' refers to a list item, something which would be in a seperate list not a document library, so it may be that you need to add this column to your list as well?

    If you mean that when you edit a folder it's not shown but on a document it is, and you want it displayed on both, then folders are a specific content type and wouldn't be affected by adding a column to the library. But you can create your own folder content type with the column(s) that you want. You could also just edit the existing folder content type but then that change would be reflected everywhere that folders are used which may not be a good idea. You should do this at the top level site of your site collection, you could do it at the subsite level too, but it's good practice to do it at the top level, it makes your content type available to all sites in your site collection.

    Go to the site settings and under galleries go to site columns. Create your status column here (you may not be able to call it status, you might need to call it something else). Go back to the site settings and under galleries choose site content types. Give it a useful name, select the parent content type from folder content types and the parent content type as folder. Go back to your document library and go to it's settings, under advanced settings disable the new folder option and enable management of content types. Go back to the library settings and under content types you should be able to add your new folder type, this will then let users create folders with your content type with your status column. I think if you edit the existing folders you should be able to change them to the new content type as well.

    Wednesday, June 15, 2011 9:58 AM