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Possible to show tasks information in Project center of PWA 2013? RRS feed

  • Question

  • Question 1:

    Project information are shown in Project center, but is it possible to show task status information of these projects in project center?  I manage more than 20 projects, so it's painful to click every project to know its tasks' status.

    Question 2:

    I know it is a workaround to publish the master project into PWA, so I can click it and see the task status of its sub-projects in task summary view, but I can see no data in all assignment XX view. I did assign resources to these tasks.

    When I click the non-master project in Project center, I can see data in task assignment XX view.

    I'm using Project 2013.

    Your help is very much appreciated!

    Tuesday, August 20, 2013 3:15 AM

Answers

  • Hi royyoung --

    To use this technique, you need to have a predefined set of important dates that you want to display in the PWA Project Center; if the number of important dates varies, then this technique may not work well. You (or your Project Server Administrator) would need to configure Enterprise Custom Fields for each important date, then use a formula to flag and roll up the important date from the task level to the project level... where it can then be displayed in the Project Center. If the number of dates varies, then so does the number of Enterprise Custom Fields required.

    -- tz


    Tony Zink | Vice President, EPMA | http://www.epmainc.com | Blog: http://www.epmablog.com | Training: http://www.epmainstitute.com

    • Marked as answer by royyoung_ Friday, August 23, 2013 2:10 AM
    Wednesday, August 21, 2013 9:18 PM

All replies

  • Hi royyoung,

    Reg. question 1: It's possible with master projects as you mentioned. The easiest approach is to use an Excel Web App Report from the Project BI Center/oData. Also if you want to have a view across tasks of a resource or a group of resources you can use the Resource Assignments View from Resource Center.

    Reg. question 2: I can confirm this behavior; please see question 1 and other reporting options like reporting services which ship with Project Server/SharePoint Server/SQL Server with Project Server on Premise.

    Best,

    Renke 


    http://www.holert.com Project Management with MS Project - Oldenburg, Berlin, Munich/Germany



    Tuesday, August 20, 2013 11:51 AM
  • Hi royyoung --

    Can you be more specific about the task status information that you would like to see in the PWA Project Center? Depending upon what information you want to see, there may be a way to display it via roll-up.

    Good luck!

    -- tz


    Tony Zink | Vice President, EPMA | http://www.epmainc.com | Blog: http://www.epmablog.com | Training: http://www.epmainstitute.com

    Tuesday, August 20, 2013 3:37 PM
  • Hi tz,

    Thanks for reminding me of the rollup function. I think that's what I exactly wanted. I want the dates of some milestone or tasks to be displayed in the same row of their project in Project Center. It's better than using master project coz there would be too many rows.

    Have you tried adding roll-up fields in PWA 2013 before and know the steps? I found a PDF about doing so in PWA 2003, but I didn't figure out how to do that in PWA 2013.

    The PDF is at <cite>www.projectwidgets.com/wisdom/article3.pdf .</cite>

    Wednesday, August 21, 2013 6:53 PM
  • Hi royyoung --

    To use this technique, you need to have a predefined set of important dates that you want to display in the PWA Project Center; if the number of important dates varies, then this technique may not work well. You (or your Project Server Administrator) would need to configure Enterprise Custom Fields for each important date, then use a formula to flag and roll up the important date from the task level to the project level... where it can then be displayed in the Project Center. If the number of dates varies, then so does the number of Enterprise Custom Fields required.

    -- tz


    Tony Zink | Vice President, EPMA | http://www.epmainc.com | Blog: http://www.epmablog.com | Training: http://www.epmainstitute.com

    • Marked as answer by royyoung_ Friday, August 23, 2013 2:10 AM
    Wednesday, August 21, 2013 9:18 PM
  • Thank you very much! Your suggestion is almost the same as that in the PDF file I mentioned earlier. Fortunately my projects almost have the same milestone tasks. I'll try it.

    • Edited by royyoung_ Friday, August 23, 2013 2:10 AM
    Friday, August 23, 2013 2:06 AM
  • Hi Renke,

    Many thanks for your help.

    For Q1, after knowing the function of rollup fields, I think it can better achieve my aim.

    For Q2: good to know that I can install reporting services to do such reporting.

    Friday, August 23, 2013 2:09 AM
  • You're quite welcome, friend.

    Good luck!

    -- tz


    Tony Zink | Vice President, EPMA | http://www.epmainc.com | Blog: http://www.epmablog.com | Training: http://www.epmainstitute.com

    Friday, August 23, 2013 2:16 PM