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What's the shortcut to recheck document quickly? RRS feed

  • Question

  • Hi,
    here is my question. I use spell checker  to check my document. Since there are stuff like codes which can be underlined, I choose to click "Ignore" and continue clicking it repeatedly.
    I'm afraid that I may skip over some real mistakes, so I want to recheck it. But when I click the "Spelling& Grammar" under "Review" tab, a message box pops up, saying the check is complete. 
    I know I can go to "File"-->"Options"-->"Proofing"-->"Recheck Document". But is there a quicker way to do it? 

    Many thanks!
    Thursday, December 29, 2016 7:09 AM

Answers

  • You might create the following macro in your default template Normal.dotm, and assign it to a keyboard shortcut:

    Sub RecheckDocument()
        Application.ResetIgnoreAll
        ActiveDocument.SpellingChecked = False
        ActiveDocument.GrammarChecked = False
    End Sub


    Regards, Hans Vogelaar (http://www.eileenslounge.com)

    • Marked as answer by VC178 Saturday, January 7, 2017 1:06 AM
    Thursday, January 5, 2017 5:35 PM

All replies

  • There is no built-in shortcut but you can assign one yourself.

    In Word 2010 or later for Windows:

    • Select File > Options.
    • Click 'Customize Ribbon' in the navigation pane on the left.
    • Click Customize... next to 'Keyboard shortcuts' near the bottom.
    • Select 'All Commands' in the list of Categories on the left.
    • Select ToolsSpellingRecheckDocument in the list of Commands on the right.
    • Make sure that Normal.dotm is selected in the 'Save changes in' dropdown.
    • Click in the 'Press new shortcut key' box.
    • Press the desired keyboard shortcut, e.g. Ctrl+Alt+Shift+R.
    • If the keyboard shortcut that you pressed is already in use, you'll see the command under the 'Current keys' box.
    • Click Assign, then close the dialog.

    Regards, Hans Vogelaar (http://www.eileenslounge.com)

    Thursday, December 29, 2016 7:26 AM
  • Hi, 

    thank you for your solution. 

    I tried you way, but when I pressed the keyboard shortcut, nothing happened, even without the message box telling me the check is complete.

    Any thoughts?

    Regards, VC

    Friday, December 30, 2016 4:46 AM
  • Hi VC178,

    I followed Hans's suggestion and it works fine for me. Have you checked if you are using the same shortcuts under the "Current keys" box?

    Besides, we could also take the steps below to go to the Recheck Document button:

    1. Press the “Alt” button.
    2. Press “F”,”T”,”P” one after another to trigger the "Proofing" window.
    3. Click the Recheck Document button.

    Hope this can be helpful.

    Best regards,
    Yuki Sun


    Please remember to mark the replies as answers if they helped.

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    Friday, December 30, 2016 9:28 AM
  • Hi Yuki,

    I followed your steps to go to the "Recheck Document" button and it's great.

    However, my problem remains.

    First, I'm pretty sure the shortcuts are not previously occupied.

    After trying out Hans's suggestion on another document, I found the "ToolsSpellingRecheckDocument" command works but it seemed it couldn't reset all the ignored items. On the image below are the only 2 places it can find.

    Then I checked the descriptions of the "ToolsSpellingRecheckDocument" command and the "Recheck Document" button. Now I think maybe it's because the  "ToolsSpellingRecheckDocument" command can only reset the spelling mistakes while when clicking the "Recheck Document" button, Word resets the results of both spelling and grammar checker.

    If so, is there a fix so I can achieve the same result as clicking "Recheck Document" button?

    Regards,

    VC

    Tuesday, January 3, 2017 5:46 AM
  • Hi,

    In case I didn't make it clear, here is my video demonstration.

     recheck doc by clicking "Recheck Document"

    Then here is the effect when I press my shortcuts:

    effect of assigning shortcuts

    Any suggestion will be appreciated. Thanks!

    Thursday, January 5, 2017 8:53 AM
  • You might create the following macro in your default template Normal.dotm, and assign it to a keyboard shortcut:

    Sub RecheckDocument()
        Application.ResetIgnoreAll
        ActiveDocument.SpellingChecked = False
        ActiveDocument.GrammarChecked = False
    End Sub


    Regards, Hans Vogelaar (http://www.eileenslounge.com)

    • Marked as answer by VC178 Saturday, January 7, 2017 1:06 AM
    Thursday, January 5, 2017 5:35 PM
  • Hi, Hans, thanks for the macro. It works well! Problem solved!

    And again I want to thank all of you who take the time to think about my question.

    Regards,

    VC

    Saturday, January 7, 2017 1:06 AM