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Is it possible to have tasks that do not span over the weekend as well as tasks that do without impacting task duration? RRS feed

  • Question

  • Is it possible to have tasks that are on the weekend in the same schedule with tasks that are not, and have the task's duration reflect work days?

    Task A on Saturday  - duration one day

    Task B on Sunday  - duration one day

    Task C on Thursday threw Monday - duration three days

    My task C is appearing as a longer duration because it is counting the weekend.  How do I prevent that from counting the weekend in project 2010?

    Thank you

    Wednesday, July 10, 2013 6:38 PM

Answers

  • Hi Dora,

    This is how to do it.

    Keep the standard calendaras project calendar.

    Make a new calendar where all 7 weekdays are working days (Project ribbon, cjange working time, click Work Weeks, then Details)

    Use this calendar as a task calendar for the tasks that include weekend work (Task Information, Advanced, Calendar)

    Duration is counted as working time using the applicable calendar, so exactly as you ask, normal tasks will not count WE days in their duration but tasks with the special calendar will.

    Greetings,

    Wednesday, July 10, 2013 8:55 PM
    Moderator

All replies

  • Dora,

    To answer your basic question, yes, it is possible to have tasks that span the weekend and tasks that do not. It all depends on how you set up the calendar.

    By default the standard calendar is for an 8 hour day 5 days a week and unless the user changes it, all tasks will follow that project calendar. However, you can create a custom calendar that has anything from 1 work minute per week to a full 24 hour 7 day work week. You just need to set the task calendar to whatever custom calendar you need.

    Duration is determined by the hours per day setting found under File/Options/Schedule group. Given the normal default setting, and there can be only one value per project, Project will divide the duration hours by 8 to convert to duration in days.

    Do not mistake the Gantt bar spanning the weekend as an indication of duration. Your Task C is apparently using the normal default calendar so Thursday, Friday and Monday are working days while Saturday and Sunday are not. Therefore, the Duration field shows 3 days, even though the Gantt bar passes through those two non-working days. Remember, the Gantt bar is just a graphical aid.

    Hope this helps.

    John

    Wednesday, July 10, 2013 8:21 PM
  • Hi Dora,

    This is how to do it.

    Keep the standard calendaras project calendar.

    Make a new calendar where all 7 weekdays are working days (Project ribbon, cjange working time, click Work Weeks, then Details)

    Use this calendar as a task calendar for the tasks that include weekend work (Task Information, Advanced, Calendar)

    Duration is counted as working time using the applicable calendar, so exactly as you ask, normal tasks will not count WE days in their duration but tasks with the special calendar will.

    Greetings,

    Wednesday, July 10, 2013 8:55 PM
    Moderator
  • all of the above or you could just use ED (elapse days) and duration will ignore the calendar.

    cheers!


    Michael Wharton, MVP, MBA, PMP, MCT, MCTS, MCSD, MCSE+I, MCDBA
    Website http://www.WhartonComputer.com
    Blog http://MyProjectExpert.com contains my field notes and SQL queries

    Thursday, July 11, 2013 2:26 AM
    Moderator
  • Hi,

    The problem with ed is that now this tasks will have a duration of 24 hours so if you connect a resoruce to it Work will be 24 hours per day.

    Greetings,

    Thursday, July 11, 2013 9:57 AM
    Moderator