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Project Custom fields and Departments (PWA 2010) RRS feed

  • Question

  • Hi,

    It seems that a calculated custom field, Project level, can be associated to a Department, but only one Department. So if 3 Departments out of 5  need this field, you have to create it 3 times.

    Am I right or did I miss something?

    Thanks for your confirmation.

    Saturday, April 23, 2011 1:19 PM

Answers

  • WLID1966 --

    If your organization needs for PMs to select multiple Department values for a project, then your Project Server administrator needs to make the Project Department field a multi-value (MV) field by completing the following steps:

    1.  Log into PWA with administrator permissions.
    2.  Click Server Settings - Enterprise Custom Fields and Lookup Tables.
    3.  Click the name of the Project Departments field to open this field for editing.
    4.  In the Custom Attributes section of the page, select the "Allow multiple values to be selected from the lookup table" option.
    5.  Click the Save button.

    Hope this helps.


    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by WLID1966 Saturday, April 23, 2011 8:26 PM
    Saturday, April 23, 2011 7:50 PM
    Moderator
  • Hi,

    If you associate custom field with the department, it will only be appear for that department projects.

    You either need to leave the department field blank to make it global, so that it will be available for all the all the department projects. so in your case you have to create the same field 3 times and link it with the 3 out of 5 projects. so then it will only be appear for those 3 department projects.

    http://blogs.technet.com/b/projectadministration/archive/2010/03/17/departmental-custom-fields.aspx

    hope this helps.


    | Khurram Jamshed | Follow my blog about Enterprise Project Management Solution | http://khurramjamshed.blogspot.com |
    • Edited by Khurram Jamshed Saturday, April 23, 2011 1:44 PM details.
    • Marked as answer by WLID1966 Saturday, April 23, 2011 2:12 PM
    Saturday, April 23, 2011 1:43 PM

All replies

  • Hi,

    If you associate custom field with the department, it will only be appear for that department projects.

    You either need to leave the department field blank to make it global, so that it will be available for all the all the department projects. so in your case you have to create the same field 3 times and link it with the 3 out of 5 projects. so then it will only be appear for those 3 department projects.

    http://blogs.technet.com/b/projectadministration/archive/2010/03/17/departmental-custom-fields.aspx

    hope this helps.


    | Khurram Jamshed | Follow my blog about Enterprise Project Management Solution | http://khurramjamshed.blogspot.com |
    • Edited by Khurram Jamshed Saturday, April 23, 2011 1:44 PM details.
    • Marked as answer by WLID1966 Saturday, April 23, 2011 2:12 PM
    Saturday, April 23, 2011 1:43 PM
  • WLID1966 --

    If your organization needs for PMs to select multiple Department values for a project, then your Project Server administrator needs to make the Project Department field a multi-value (MV) field by completing the following steps:

    1.  Log into PWA with administrator permissions.
    2.  Click Server Settings - Enterprise Custom Fields and Lookup Tables.
    3.  Click the name of the Project Departments field to open this field for editing.
    4.  In the Custom Attributes section of the page, select the "Allow multiple values to be selected from the lookup table" option.
    5.  Click the Save button.

    Hope this helps.


    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by WLID1966 Saturday, April 23, 2011 8:26 PM
    Saturday, April 23, 2011 7:50 PM
    Moderator
  • Great!

    Thanks Dale!

    Saturday, April 23, 2011 8:26 PM
  • WLID1966 --

    You are more than welcome for the help, my friend!  :)


    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Monday, April 25, 2011 12:22 AM
    Moderator