Internal Newsletter Management RRS feed

  • Question

  • I would like to set up an internal newsletter series in SharePoint with a distribution list management solution. The reader should be able to subscribe or unsubscribe from the newsletter. It that possible within SharePoint? Or is an add-on like JUNGLE MAIL needed? What is the best solution for my project?

    Sunday, September 17, 2017 3:35 PM

All replies

  • Do you want to send the newsletter as an email? With the newsletter linked or attached?

    Here are some options:

    • Store the newsletter as a Word document, as a SharePoint page or as a SharePoint Wiki article. Let the user's know how create their own Alerts on the document library, page library or Wiki library. (You could add a note at the top of the library with instructions.) They will then get emails when you post new newsletters with a link to the item.
    • Similar the above... create a page, wiki or document in a library. Post the announcement of the new newsletter in a list where users create their own Alerts. This let's you better control the release timing of the newsletter and let's the user see a list with a history of past issues.
    • Create a SharePoint list to hold the subscriber emails. Configure the list to support "Item-level Permissions" (in the list's Advanced Settings page) with "<label for="ctl00_PlaceHolderMain_ItemLevelSecuritySection_ctl09_RadReadSecurityOwn">Read items that were created by the user</label>" and "<label for="ctl00_PlaceHolderMain_ItemLevelSecuritySection_ctl10_RadWriteSecurityOwn">Create items and edit items that were created by the user</label>" set. Create a Site Workflow that you run whenever you want to announce a newsletter. The workflow would send an email to each user in the list with the latest newsletter link.
    • You posted this in the "Legacy" section, but if you are using Office 365 you could create solutions using FLOW or Outlook Groups.


    Mike Smith TechTrainingNotes.blogspot.com
    Books: SharePoint 2007 2010 Customization for the Site Owner, SharePoint 2010 Security for the Site Owner

    Tuesday, September 19, 2017 2:26 AM