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Timesheets in Microsoft Project Server 2010 RRS feed

  • Question

  • Our team is starting this year using timesheets for collecting actual work from all of our vendors.  I am having a problem seeing the actual work in project professional once the time has been entered into PWA, processed and approved.  Would someone with timesheet experience be able to help me with this issue?  Resource has entered actual hours in PWA, saved and submitted.  Timesheet manager approved.  No actual hours show in the project professional schedule.  Any ideas or suggestions would be appreciated.


    Jan Whitehead

    Tuesday, January 7, 2014 4:14 PM

All replies

  • Hi Jan,

    Actually you have to differenciate the timesheet manager with the status manager.

    Status manager (who should be the project owner, ie the project manager) will approved submitted tasks updates. Once approved, it will be "pushed" to the project actual work.

    Timesheet manager will approved the complete resource timesheet, including administrative work.

    Note that if you activated SEM (single entry mode) in PS2010, both timesheet and task update are made from on single operation by the resource.

    Thus in your case, since you're talking about timesheet manager approval, it is normal that the actual is not send to the project. The project manager (status manager) must approve the task updates in order for the actuals to be shown in the project plan.

    Please find more information here:

    http://technet.microsoft.com/en-us/library/gg597642(v=office.14).aspx

    Hope this helps.


    Guillaume Rouyre - MBA, MCP, MCTS

    Tuesday, January 7, 2014 4:37 PM
    Moderator
  • To complete my post, I'd add that it could be interesting to check the option "Require line approval before timesheet approval" in order to force all tasks updates to be approved by the status manager before the timehseet manager could approve the complete timesheet.

    See timesheet options in the link below:

    http://technet.microsoft.com/en-us/library/gg982974(v=office.14).aspx

    Hope this helps.


    Guillaume Rouyre - MBA, MCP, MCTS

    Tuesday, January 7, 2014 4:52 PM
    Moderator
  • There are 2 buckets of time within PWA.

    1)Timesheets go into the timesheet data tables.

    2) Status updates go to the project schedules. 

    The project manager (or Status Manager) must approve time and then you will see it in the schedule.

    PS.  If the project schedule was created by someone other than the project manager, then the status manager field (found in task) is still point to the original created.  You must update this field and publish.

    CHeers!


    Michael Wharton, MVP, MBA, PMP, MCT, MCTS, MCSD, MCSE+I, MCDBA
    Website http://www.WhartonComputer.com
    Blog http://MyProjectExpert.com contains my field notes and SQL queries

    Tuesday, January 7, 2014 9:36 PM
    Moderator