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F9 automatic page numbering contents page RRS feed

  • Question

  • I've got a document sent to me from someone who wants page numbering automated - it's already built into the formatting of their reports, but they are unable to remember any of the details about the actual setting that it is, or even the name of it.  But what they can tell me is that: 

    The numbered headings within the reports, e.g. 

    1. Introduction 

    1st paragraph text 

    2. Background 

    1st paragraph text 

    3. Further Investigations, etc.  

    1st paragraph text 

    AND the first standard paragraphs are there are CRUCIAL to the formatting for the contents page to be formatted correctly.

    Apparently, once the report is complete, they simply highlight the contents page and hit F9 and it automatically updates with the page that that heading relates to.  Pretty neat!  But it frequently does not work out!  It can occasionally say 'error - bookmark not defined'. 

    Because they've not been able to tell me what type of formatting this is, I am unable to understand it or use it properly.  If I knew what I was dealing with I might have more of a shot of being able to use the contents page more efficiently.  Can anyone advise what type of setting this is and, further, how to avoid getting the 'bookmark not defined' error messages? 

    TIA 

    FP 

    Tuesday, March 3, 2020 3:00 PM

All replies

  • That sounds like the TOC includes links to bookmarked chapter headings. Somewhere between pages 11 and 13 were a pair of bookmarked headings that have been deleted. You either need to restore the bookmarks or delete the reference to them in the TOC. Here's an article describing how to set this up: How to Hyperlink Your Table of Contents in Microsoft Word
    Tuesday, March 3, 2020 3:57 PM
  • This is great - I will take some time to read up on it and put it into practice and report back! 
    Tuesday, March 10, 2020 3:57 PM
  • Hi FP,

    Any updates here? Have you solved the problem? I'm looking forward to your responses. 

    If you need further assistance, feel free to post back to let us help you.

    Best Regards,

    Herb


    Please remember to mark the replies as answers if they helped. If you have feedback for TechNet Subscriber Support, contact tnmff@microsoft.com.

    Click here to learn more. Visit the dedicated forum to share, explore and talk to experts about Microsoft Office 2019.

    Monday, March 16, 2020 6:39 AM
  • Hi,

    This thread has been around for a long time. Please remember to mark the replies as answers if they helped. Your action would be helpful to other users who encounter the same issue and read this thread. 

    Thank you for understanding! If you have any questions, or updates, please feel free to let me know.

    Best Regards,

    Herb


    Please remember to mark the replies as answers if they helped. If you have feedback for TechNet Subscriber Support, contact tnmff@microsoft.com.

    Click here to learn more. Visit the dedicated forum to share, explore and talk to experts about Microsoft Office 2019.


    Friday, March 27, 2020 10:53 AM
  • This I think explains the problem with what has gone wrong - thank you.  I'm also interested to know how I can set this up from scratch on new documents myself and include the page numbering as well.  Can you advise on any articles that will guide me to do this?  Really useful and helpful feature.  
    Monday, April 6, 2020 9:33 AM
  • At the most basic level, click anywhere in your Table of Contents, then press F9 to update and choose the 'update entire table' option.

    Cheers
    Paul Edstein
    [MS MVP - Word]

    Monday, April 6, 2020 9:43 PM
  • This I think explains the problem with what has gone wrong - thank you.  I'm also interested to know how I can set this up from scratch on new documents myself and include the page numbering as well.  Can you advise on any articles that will guide me to do this?  Really useful and helpful feature.  


    Charles Kenyon Madison, WI

    Wednesday, April 8, 2020 2:38 AM