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Issue with Calendars (Project/Resource/MSPS 2010 settings under Project options) in MS Project 2010 RRS feed

  • Question

  • Issue with Calendars (Project/Resource/MSPS 2010 settings under Project options) in MS Project 2010:

    Below is the scenario at my end requiring your assistance:

    =================================

    There are 2 custom enterprise calendars as below:

    >"ABC": working times as 8:30AM to 12:00PM and 1:00PM to 5:00PM
    making total hrs/day = 7.5

    >"ABC Contract": working times as 8:00AM to 12:00PM and 1:00PM to 5:00PM
    making total hrs/day = 8.0


    and,


    Project Calendar under Project Info has been setup as "ABC"


    and,


    Under Project Options (schedule tab):
    Default Start/End Time: 8AM / 5PM
    Hours/day: 8 hr
    hours/week: 40hrs
    Days/month: 20


    and,


    Below is the details about a schedule which has say 2 test tasks:

     "Test" is a task assigned to a permanent employee whose Resource Calendar is “ABC”.
     "Test1" is a task assigned to a contract employee whose Resource Calendar is “ABC Contract”


    Issue is:
    Why the "remaining work" column appears to have value of 8 hrs for both of tasks.

    Shouldn't the first “Test” task be showing 7.5 hrs as the remaining hours?.

    Is this the right expectation? If it is, then how do we fix to get that value of 7.5hrs. If it’s not, then please provide the explanation of this behaviour, if possible.

    Thanks in advance

    Saturday, January 7, 2012 9:20 AM

Answers

  • Hi,

    if you follow your colleagues suggestion, you will have the same result: you will not like the hours for internal resources, being 7.5.

    If you don't have applied % complete, you can just remove your external resource, change task type to Fixed Duration and reassign resource.

    Regards
    Barbara

    Saturday, January 7, 2012 1:01 PM
    Moderator

All replies

  • Hi,

    sorry, you expection is incomplete in some way. When you create Test1, duration is set to one day. As defined in Options, 1 day = 8 hours. Then you assign your contractor, who is working 7,5 hrs a day. But that will not change the 8 hours for this task. If you look at Finish date of this task, you will see that it is finishing one day later (when adding time to your date format, you will see that he is supposed to work 0.5hours on the second day.) This is what happens with default settings for Task Type.

    You can handle what you want to see, when changing Task Type to Fixed Duration first. After entering your task Test1, duration is set to 1day. After assigning resource, only available to work 7.5 hours, duration of 1day is kept. So work is set to 7.5 hours.

    Does that help?
    Barbara

    Saturday, January 7, 2012 10:29 AM
    Moderator
  • Thanks Barbara. I think I have got a better understanding now.

    Just a final closing note/follow-up question:

    - One of my colleagues suggested modifying the Project Options settings to have 7.5hr/day to get the expected result. How different it would be than using Task Type in regards to getting the expected result?

    and (part-B of Q)

    We know that any new change will get in effect on "new" tasks so How do we implement above change to existing tasks in a schedule?

    Thanks again.

    Saturday, January 7, 2012 12:46 PM
  • Hi,

    if you follow your colleagues suggestion, you will have the same result: you will not like the hours for internal resources, being 7.5.

    If you don't have applied % complete, you can just remove your external resource, change task type to Fixed Duration and reassign resource.

    Regards
    Barbara

    Saturday, January 7, 2012 1:01 PM
    Moderator