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Document Library Vs Document Center. RRS feed

  • Question

  • Coud anyone please tell me the difference between Document Library Vs Document Center? i suppose both are used to store the in-progress documents.  what are extra featue data center do provide over data list? help will be highly appricated.

    Regards Amit K

    Saturday, February 12, 2011 11:09 AM

Answers

  • Records center is used for legal record keeping.  If you need a copy of an HR Policy to show that it was not edited after a certain date then a copy of the HR Policy should be sent to the Records center when it is posted to the Document center.  The records center isn't a place to archive material after its useful lifetime.  So while the document is in force you would have one copy available to everyone in the document center and one in the records center for legal record keeping.
    Paul Stork SharePoint Server MVP
    Sunday, February 13, 2011 8:47 PM

All replies

  • The document center is a site that is specifically designed to store and present documents.  Although you can use a document center for in-process documents it is really designed to be more of a repository of finished documents to be shared to a broader audience.  For example, your HR department might use a document library in their own site to prepare company policy statements and then publish them to a document center when they are done for the entire company to read.
    Paul Stork SharePoint Server MVP
    Saturday, February 12, 2011 2:23 PM
  • Hi Paul, thanks for reply.

    what do you suggest, when record should be moved to record center? for example HR policy, when HR policy should be moved from document center to recrod center? i suppose once HR policy has been out-dated, policy should be move to record center. am i correct?

    Regards Amit

    Saturday, February 12, 2011 7:51 PM
  • Records center is used for legal record keeping.  If you need a copy of an HR Policy to show that it was not edited after a certain date then a copy of the HR Policy should be sent to the Records center when it is posted to the Document center.  The records center isn't a place to archive material after its useful lifetime.  So while the document is in force you would have one copy available to everyone in the document center and one in the records center for legal record keeping.
    Paul Stork SharePoint Server MVP
    Sunday, February 13, 2011 8:47 PM
  • Thanks Paul, I got the answer. Thanks for your help.
    Monday, February 14, 2011 5:12 AM