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Calendar overrides in public folders RRS feed

  • Question

  • When using calendars in the public folders area, how do you create a setting so someone cannot reserve the same time for a meeting.  For example, conference room A is booked from 9-10  How do you prevent someone from booking the room from 9:30 - 10:00?

    Friday, January 27, 2012 8:23 PM

Answers

  • Hi,

    no way. Why don´t you create room mailboxes on the Exchangeserver?

    There it is possible to configure the appointment handling in more detail.

     


    regards Thomas Paetzold visit my blog on: http://sus42.wordpress.com
    Friday, January 27, 2012 8:27 PM

All replies

  • Hi,

    no way. Why don´t you create room mailboxes on the Exchangeserver?

    There it is possible to configure the appointment handling in more detail.

     


    regards Thomas Paetzold visit my blog on: http://sus42.wordpress.com
    Friday, January 27, 2012 8:27 PM
  • I'm trying to get a handle on exchange 2007.  The previous person created conference room in the public folder area.  Room mailboxes seem more logical to use.
    Friday, January 27, 2012 8:44 PM
  • Yes, it is. I would migrate the date. In order to do this. change the calendar view to table mark all entries and copy them, after that you are able to interst them to the new room mailbox. It´s quite easy.

     


    regards Thomas Paetzold visit my blog on: http://sus42.wordpress.com
    Friday, January 27, 2012 8:49 PM
  • Hi

    Any update on this issue? I agree with Peddy, and you need set the Room mailboxes, you can refer to the Post

    How to Create and configure a meeting room mailbox with Exchange Server 2007

    http://blogs.technet.com/b/exchange/archive/2009/02/26/3407028.aspx

    Cheers

    Zi Feng

    Monday, January 30, 2012 3:54 AM
    Moderator
  • OK.  I'm trying to figure out why when I create a meeting lets say for Conference Room A in my calendar the subject, time etc all displays correctl but if I go the conference room A calendar it shows my name, the name of the conference room and my name again.  So when I click on the date in the calendar since i have full admin rights it shows my name in the subject line.  I can then change the subject .  I can't figure out why in my personal calendar it shows in the subject the name of the meeting.  In the conference calendar it does not display the subject only the person who reserved the room and time.  Hope that makes sense
    Wednesday, February 1, 2012 4:04 PM
  • Hi,

    I couldn´t imagine how it looks like. Is it possible that you post a screenshot?

     


    regards Thomas Paetzold visit my blog on: http://sus42.wordpress.com
    Wednesday, February 1, 2012 5:34 PM
  •  

    If you look at the chart  rb is an email account that booked an appointment on Friday 3rd.  In rb's calendar the subject will show up.  When looking at the conference calendar it seems to have replaced the subject with rb.  The same with test072 which is a test email account.  Do not understand why the calendar appt will display properly for the user's calendar but on the conference room calendar it only shows the name of the person who booked it not the subject or reason for the mtg.

    Wednesday, February 1, 2012 6:28 PM
  • If one of our secretaries is booking a particular room for a group of people but does not want the mtgs to show up in her calendar is it better to create a room email account where she can book the room so that way it shows up in a master type calendar that will show all the booking but will not show up in her personal calendar?
    Wednesday, February 1, 2012 8:58 PM