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How to add existing OneNote notebook to SharePoint? RRS feed

  • Question

  • Hello

    Is it possible to add an existing OneNote notebook to SharePoint? My team has been collaborating using OneNote but we want to upload the notebook to our SharePoint site. How can this be done?

    Thank you,

    Andres  

    Tuesday, January 17, 2012 11:20 PM

Answers

  • OK.  Here are the basics I outlined there (usually quoted from the book - it's my book so I can quote rather extensively from it here!)

    - In OneNote 2007, always create a new notebook to share. You can not share an existing notebook.  

    - Always specify an existing document library within a site as the place in WSS 3.0 where the notebook is to be located.

    - The notebook type you choose is irrelevant ... so normally choose the Blank type

    The book shows how to create a Notebook which you will know already so I won't give the start of that here but then you come to a screen for "Who will use this notebook" and you select "Multiple people will share this notebook" and within that the radio button for "On a server (SharePoint document library ....)".

    Specify the name of the SP server (in my example it was http://wss3) you then get a screen showing the doc libs in that site and you select one. The rest should be obvious but the end result is that the OneNote notebook is created as a folder in that document library - open the folder and you see the sections that came standard with the type of notebook you chose to create. Now you can copy content across (or create new content) to that notebook and it will be shared.

     


    SP 2010 "FAQ" (mainly useful links): http://wssv4faq.mindsharp.com/default.aspx
    WSS3/MOSS FAQ (FAQ and Links) http://wssv3faq.mindsharp.com/default.aspx
    Both also have links to extensive book lists and to (free) on-line chapters
    Wednesday, January 18, 2012 12:23 PM

All replies

  • File > Share

    1. Select the notebook you are wanting to share

    2. Choose Network (instead of Web)

    3. Enter the URL to the document library in SharePoint that you want to share the notebook in.

    4. Click 'Share Notebook'

     

    --

    as noted by others... yes, I mis-read name of forum.  This solution is for 2010, and will not work in 2007.  See Mike's solution below.

    ----

     

     

    Cheers,

    Dan


    Dan Lewis
    SharePoint Comic
    Wednesday, January 18, 2012 5:55 AM
  • Hi Dan,

    Thank you for helping me out.

    I'm using OneNote 2007 which doesn't seem to have this option. 

    I hope that there's still a way.

    Cheers,

    Andres

    Wednesday, January 18, 2012 6:57 AM
  • It is possible to add OneNote 2007 to WSS 3.0 / MOSS 2007. I wrote a chapter on doing it in my WSS 3.0 book so if nobody replies by this evening I'll dig out a copy and give you the details.

     

    P.S. The original reply seems to be for OneNote 2010 as you guessed.


    SP 2010 "FAQ" (mainly useful links): http://wssv4faq.mindsharp.com/default.aspx
    WSS3/MOSS FAQ (FAQ and Links) http://wssv3faq.mindsharp.com/default.aspx
    Both also have links to extensive book lists and to (free) on-line chapters

    • Edited by Mike Walsh FIN Wednesday, January 18, 2012 12:26 PM P.S. added
    Wednesday, January 18, 2012 7:48 AM
  • OK.  Here are the basics I outlined there (usually quoted from the book - it's my book so I can quote rather extensively from it here!)

    - In OneNote 2007, always create a new notebook to share. You can not share an existing notebook.  

    - Always specify an existing document library within a site as the place in WSS 3.0 where the notebook is to be located.

    - The notebook type you choose is irrelevant ... so normally choose the Blank type

    The book shows how to create a Notebook which you will know already so I won't give the start of that here but then you come to a screen for "Who will use this notebook" and you select "Multiple people will share this notebook" and within that the radio button for "On a server (SharePoint document library ....)".

    Specify the name of the SP server (in my example it was http://wss3) you then get a screen showing the doc libs in that site and you select one. The rest should be obvious but the end result is that the OneNote notebook is created as a folder in that document library - open the folder and you see the sections that came standard with the type of notebook you chose to create. Now you can copy content across (or create new content) to that notebook and it will be shared.

     


    SP 2010 "FAQ" (mainly useful links): http://wssv4faq.mindsharp.com/default.aspx
    WSS3/MOSS FAQ (FAQ and Links) http://wssv3faq.mindsharp.com/default.aspx
    Both also have links to extensive book lists and to (free) on-line chapters
    Wednesday, January 18, 2012 12:23 PM