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how to disable Journal and Stationery theme features in Outlook 2010 OCT. RRS feed

  • Question

  • Hi,

    I am trying to disable Journal and Stationery and theme in outlook 2010 through MSP file.

    os: windows 7 64 bit.

    office 2010 64\32 bit.

    For Journal,

    I have tried following.

    1. through this link http://support.microsoft.com/kb/298737

    2. OCT.

     

    1. i can only change following below, but others don't have AutoJournaled or

    Enabled Data value and key. Is there way to remove the entry JOURNAL folder or disable it.
     

    [HKEY_CURRENT_USER\Software\Microsoft\Shared Tools\Outlook\Journaling\Microsoft Access]

    "AutoJournaled"=dword:00000000

    [HKEY_CURRENT_USER\Software\Microsoft\Shared Tools\Outlook\Journaling\Microsoft Excel]

    "AutoJournaled"=dword:00000000

    [HKEY_CURRENT_USER\Software\Microsoft\Shared Tools\Outlook\Journaling\Microsoft PowerPoint]

    "AutoJournaled"=dword:00000000

    [HKEY_CURRENT_USER\Software\Microsoft\Shared Tools\Outlook\Journaling\Microsoft Visio]

    "AutoJournaled"=dword:00000000

    [HKEY_CURRENT_USER\Software\Microsoft\Shared Tools\Outlook\Journaling\Microsoft Word]

    "AutoJournaled"=dword:00000000

    2. In oct under Modify user settings, i tried following settings.

    under Ms Outlook 2010>Outlook Options>Preferences>Journal Optons

    Don't record listed outlook items in Journal = set to disabled

    Automatically journal these items = set to disabled

    Journal Entry options = set to disabled

    It doesn't work. every settings are there.

     

    STATIONERY THEME.

    I would like to disable this feather through OCT.

    THANKS IN ADVANCE.

    Wednesday, June 22, 2011 6:40 PM

Answers

  • Hello,

    I am updating our post with the steps to disable Journal, and Themes and Stationery.

    How to disable Outlook Journal?

    The Journal folder is default folder created in your mailbox. This folder cannot be disabled using OCT or GPO. You can only control the Journaling behaviour by using a GPO and OCT. If your intention is to make this folder invisible in Outlook client User Interface then we can do this using the following steps.

    First you would have to download and install MAPI Editor (MFCMapi) from the following link: http://mfcmapi.codeplex.com

    NOTE: You can run MFCMapi on any client machine as long as you have permission to connect to a mailbox.

    ·         Close Outlook after setting up the profile.

    ·         Run MFCMAPI

    ·         Go to Session->Logon and Display Store Table

    ·         Select your profile (ONLINE mode profile)

    ·         Select Mailbox

    ·         Expand "Root Container"

    ·         Expand "Top of Information Store"

    ·         Select "Journal"

    ·         On the right side, double click on PR_ATTR_HIDDEN and place a check mark next to Boolean.

    The above steps can be automated using scripts.

     

    How to disable Fonts and Stationery?

    Please download the following prior to applying the steps.

    Office Admin templates: http://www.microsoft.com/download/en/details.aspx?displaylang=en&id=18968

    The above link has the Office admin templates that are needed to apply a GPO.

    Office 2010 Control ID’s list: http://www.microsoft.com/download/en/details.aspx?displaylang=en&id=6627

    The above link contains Excel spread sheets with detailed listing of Control ID’s of UI in office.

    We can disable fonts and stationery of the new email ribbon via a GPO.

    Steps:

    ·         Run mmc.exe.

    ·         Add the Group Policy Management snap-in.

    ·         Under User Configuration, right click on Administrative Templates and click Add/Remove templates.

    ·         Navigate to the location of the RTM version of Outlk14.adm and add it.

    ·         Expand User Configuration/Administrative Templates.

    ·         Expand the "Microsoft Outlook 2010" object.

    ·         Click on the "Disable items in the user interface" object.

    ·         Go to “Custom” and double click “Disable command bar and menu items” Enable it and add the following TCID's in the Options "Enter a command bar ID to disable" section.

    14014, 14823, 12305, 16182, 13991, 12245, 12680, 12863, 12681, 12864, 12245, 12680, 12863 and 12681

    Here’s the detailed list.

    Control Name

    Control Type

    Tab

    Group/Context Menu Name

    Parent Control

    Secondary Parent Control

    Policy ID

    Ordering

    ThemesGallery

    gallery

    TabOptions

    GroupThemes

     

     

    14014

    189

    ThemeResetFromTemplate

    button

    TabOptions

    GroupThemes

    ThemesGallery

     

    14823

    190

    ThemeSearchOfficeOnline

    button

    TabOptions

    GroupThemes

    ThemesGallery

     

    12305

    191

    ThemeBrowseForThemes

    button

    TabOptions

    GroupThemes

    ThemesGallery

     

    16182

    192

    ThemeSaveCurrent

    button

    TabOptions

    GroupThemes

    ThemesGallery

     

    13991

    193

    ThemeColorsGallery

    gallery

    TabOptions

    GroupThemes

     

     

    12245

    194

    ThemeColorsCreateNew

    button

    TabOptions

    GroupThemes

    ThemeColorsGallery

     

    12680

    195

    ThemeFontsGallery

    gallery

    TabOptions

    GroupThemes

     

     

    12863

    196

    ThemeFontsCreateNew

    button

    TabOptions

    GroupThemes

    ThemeFontsGallery

     

    12681

    197

    ThemeEffectsGallery

    gallery

    TabOptions

    GroupThemes

     

     

    12864

    198

    ThemeColorsGallery

    gallery

    TabFormatText

    GroupStyles

    ChangeStylesMenu

     

    12245

    369

    ThemeColorsCreateNew

    button

    TabFormatText

    GroupStyles

    ChangeStylesMenu

    ThemeColorsGallery

    12680

    370

    ThemeFontsGallery

    gallery

    TabFormatText

    GroupStyles

    ChangeStylesMenu

     

    12863

    371

    ThemeFontsCreateNew

    button

    TabFormatText

    GroupStyles

    ChangeStylesMenu

    ThemeFontsGallery

    12681

    372

     

    If you don’t wish to use the GPO to do this then you can create the following registry keys to achieve this. You can check the list of control ids from the Office Control ID’s list.

    HKEY_Current_User\Software\Policies\Microsoft\Office\14.0\Outlook\DisabledCmdBarItemsList

    And add the TCIDs as a REG_SZ values

    For example if you wish to disable Themes gallery then you will created the reg_sz value named as TCID1 with value =14014

    The above method only disables the Themes options from the ribbon of a new message you would still have the option of choosing themes from File> Options> Mail> Stationary and fonts.

     

    Now you can use either of the below two options to get rid of the stationery/Backgrounds

    Force a blank background using the below reg key

    Hkey_current_user\Software\Polices\Microsoft\Office\14.0\Common\MailSettings
    NewStationery <type Reg_Expand_SZ>
    Value data : c:\data\blank.htm -> Blank.htm being an HTM file with nothing in it.

    That way, even if the theme option is available, the blank htm will be forced on to users. This should do the trick i.e. the user would not be able to set any background, use any theme or stationery in Outlook 2007.

    If the above is not enough and the Theme, button needs to be disabled (which should not be necessary given the results of the above steps, we can set the below features in the office setup as “not available”
    1. Set the feature state of “Outlook Stationery” (under Microsoft Office Outlook) to “not available.”
    2. set the feature state of “Web Themes” and “Microsoft Office Themes “Under Office Shared Features to “not available.”

    This disables the Themes button under “Signatures and Stationery”

     

    Hope this answers your query.

     

     

    Best Regards,

    Nitish Karmakar [MSFT]

    Friday, July 1, 2011 9:12 AM
    Answerer

All replies

  • anyone ??
    Friday, June 24, 2011 1:56 PM
  • bumping up
    Friday, June 24, 2011 8:04 PM
  • Hello,

    I am updating our post with the steps to disable Journal, and Themes and Stationery.

    How to disable Outlook Journal?

    The Journal folder is default folder created in your mailbox. This folder cannot be disabled using OCT or GPO. You can only control the Journaling behaviour by using a GPO and OCT. If your intention is to make this folder invisible in Outlook client User Interface then we can do this using the following steps.

    First you would have to download and install MAPI Editor (MFCMapi) from the following link: http://mfcmapi.codeplex.com

    NOTE: You can run MFCMapi on any client machine as long as you have permission to connect to a mailbox.

    ·         Close Outlook after setting up the profile.

    ·         Run MFCMAPI

    ·         Go to Session->Logon and Display Store Table

    ·         Select your profile (ONLINE mode profile)

    ·         Select Mailbox

    ·         Expand "Root Container"

    ·         Expand "Top of Information Store"

    ·         Select "Journal"

    ·         On the right side, double click on PR_ATTR_HIDDEN and place a check mark next to Boolean.

    The above steps can be automated using scripts.

     

    How to disable Fonts and Stationery?

    Please download the following prior to applying the steps.

    Office Admin templates: http://www.microsoft.com/download/en/details.aspx?displaylang=en&id=18968

    The above link has the Office admin templates that are needed to apply a GPO.

    Office 2010 Control ID’s list: http://www.microsoft.com/download/en/details.aspx?displaylang=en&id=6627

    The above link contains Excel spread sheets with detailed listing of Control ID’s of UI in office.

    We can disable fonts and stationery of the new email ribbon via a GPO.

    Steps:

    ·         Run mmc.exe.

    ·         Add the Group Policy Management snap-in.

    ·         Under User Configuration, right click on Administrative Templates and click Add/Remove templates.

    ·         Navigate to the location of the RTM version of Outlk14.adm and add it.

    ·         Expand User Configuration/Administrative Templates.

    ·         Expand the "Microsoft Outlook 2010" object.

    ·         Click on the "Disable items in the user interface" object.

    ·         Go to “Custom” and double click “Disable command bar and menu items” Enable it and add the following TCID's in the Options "Enter a command bar ID to disable" section.

    14014, 14823, 12305, 16182, 13991, 12245, 12680, 12863, 12681, 12864, 12245, 12680, 12863 and 12681

    Here’s the detailed list.

    Control Name

    Control Type

    Tab

    Group/Context Menu Name

    Parent Control

    Secondary Parent Control

    Policy ID

    Ordering

    ThemesGallery

    gallery

    TabOptions

    GroupThemes

     

     

    14014

    189

    ThemeResetFromTemplate

    button

    TabOptions

    GroupThemes

    ThemesGallery

     

    14823

    190

    ThemeSearchOfficeOnline

    button

    TabOptions

    GroupThemes

    ThemesGallery

     

    12305

    191

    ThemeBrowseForThemes

    button

    TabOptions

    GroupThemes

    ThemesGallery

     

    16182

    192

    ThemeSaveCurrent

    button

    TabOptions

    GroupThemes

    ThemesGallery

     

    13991

    193

    ThemeColorsGallery

    gallery

    TabOptions

    GroupThemes

     

     

    12245

    194

    ThemeColorsCreateNew

    button

    TabOptions

    GroupThemes

    ThemeColorsGallery

     

    12680

    195

    ThemeFontsGallery

    gallery

    TabOptions

    GroupThemes

     

     

    12863

    196

    ThemeFontsCreateNew

    button

    TabOptions

    GroupThemes

    ThemeFontsGallery

     

    12681

    197

    ThemeEffectsGallery

    gallery

    TabOptions

    GroupThemes

     

     

    12864

    198

    ThemeColorsGallery

    gallery

    TabFormatText

    GroupStyles

    ChangeStylesMenu

     

    12245

    369

    ThemeColorsCreateNew

    button

    TabFormatText

    GroupStyles

    ChangeStylesMenu

    ThemeColorsGallery

    12680

    370

    ThemeFontsGallery

    gallery

    TabFormatText

    GroupStyles

    ChangeStylesMenu

     

    12863

    371

    ThemeFontsCreateNew

    button

    TabFormatText

    GroupStyles

    ChangeStylesMenu

    ThemeFontsGallery

    12681

    372

     

    If you don’t wish to use the GPO to do this then you can create the following registry keys to achieve this. You can check the list of control ids from the Office Control ID’s list.

    HKEY_Current_User\Software\Policies\Microsoft\Office\14.0\Outlook\DisabledCmdBarItemsList

    And add the TCIDs as a REG_SZ values

    For example if you wish to disable Themes gallery then you will created the reg_sz value named as TCID1 with value =14014

    The above method only disables the Themes options from the ribbon of a new message you would still have the option of choosing themes from File> Options> Mail> Stationary and fonts.

     

    Now you can use either of the below two options to get rid of the stationery/Backgrounds

    Force a blank background using the below reg key

    Hkey_current_user\Software\Polices\Microsoft\Office\14.0\Common\MailSettings
    NewStationery <type Reg_Expand_SZ>
    Value data : c:\data\blank.htm -> Blank.htm being an HTM file with nothing in it.

    That way, even if the theme option is available, the blank htm will be forced on to users. This should do the trick i.e. the user would not be able to set any background, use any theme or stationery in Outlook 2007.

    If the above is not enough and the Theme, button needs to be disabled (which should not be necessary given the results of the above steps, we can set the below features in the office setup as “not available”
    1. Set the feature state of “Outlook Stationery” (under Microsoft Office Outlook) to “not available.”
    2. set the feature state of “Web Themes” and “Microsoft Office Themes “Under Office Shared Features to “not available.”

    This disables the Themes button under “Signatures and Stationery”

     

    Hope this answers your query.

     

     

    Best Regards,

    Nitish Karmakar [MSFT]

    Friday, July 1, 2011 9:12 AM
    Answerer