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Best recommendation / practice for granting access to group mailboxes RRS feed

  • Question

  • Hi all

    Currently we are migrating from Lotus Notes mailboxes to Outlook group mailboxes, we have a few hundered group mailboxes to move over.

    We currently have 3 methods of granting the access to the mailboxes, however none are ideal.

    1. Full access on a per-user basis.
    This would be a pain to administrate
    Users could not manage the access themselves
    Requires additional 'send-as' permissions but there is a long delay until this access is setup

    2. Full access on a per-group basis
    This does not auto-map although it is full access
    The method of adding the mailbox is long winded, unintuitive and does not follow users to other computers
    Requires additional 'send-as' permissions but there is a long delay until this access is setup (or until I run the "clean-mailboxdatabase" command, however I can easily work round this with a scheduled task.

    3. Full access and adding as an account
    This does not follow users around
    The display name in outlook is the full email address not the mailbox name


    To me, option two would be absolutely idea, if it automapped. I can't find any reason why this doesn't automap, and any other forum posts I have found have the same issue.

    As a great example, see this thread

    What best practice / methods are other people currently using for controlling access to their group / shared mailboxes?




    • Edited by Jon __R Monday, October 22, 2012 2:32 PM
    Monday, October 22, 2012 2:21 PM

Answers

  • Hello,

    After I test it, when you grant full access permission to the distribution group, the auto-map doesn’t work.

    The three methods are fine, which methods is best which depends on your requirement.


    Cara Chen

    TechNet Community Support

    Tuesday, October 23, 2012 9:13 AM
    Moderator

All replies

  • Choose 1 and send instructions on how to map the mailbox.  It really isn't hard.


    Ed Crowley MVP "There are seldom good technological solutions to behavioral problems."

    Monday, October 22, 2012 9:40 PM
  • Hello,

    After I test it, when you grant full access permission to the distribution group, the auto-map doesn’t work.

    The three methods are fine, which methods is best which depends on your requirement.


    Cara Chen

    TechNet Community Support

    Tuesday, October 23, 2012 9:13 AM
    Moderator