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Actuals - method of entry RRS feed

  • Question

  • Hi there

    I need to start looking at EVM in project but I have some issues and wanted some advice from the experts.

    My team are unable to record their hours as their flow of work is so fluid.  They have been giving me the % of work complete against their tasks.

    Can EVM reports be run from Project when % work complete is entered?  Or do I have to enter Actual work?

    Can someone please tell me what I need to have in place before progress is entered, and how I need to enter progress for EVM to work successfully?

    I'm probably going to start the schedule from scratch to achieve what I need, so I really want to do it properly so I can get the correct data out of it.

    Thanks

    Jo




    Wednesday, August 8, 2012 4:05 PM

Answers

All replies

  • Jo --
     
    In order to use the built-in EVA tools in Microsoft Project, you will need to meet the following requirements in each project:
    1. Every resource in your project must have a Standard Rate of at least $1/hour.  Using an averaged or blended rate for each resource is better, if this is possible in your organization.  Assuming you are using Project Server, your Project Server administrator must set the Standard Rate values for every resource in the Enterprise Resource Pool.
    2. You must build a complete project schedule of tasks, with task dependencies set, and resources assigned to all detail tasks.
    3. You must save a Baseline for your project.
    4. You must enter progress in the project using any method of tracking progress that you prefer.  This means you can use the % Work Complete method of tracking, since this method will convert the % Work Complete value into Actual Work hours.
    5. You must specify a Status Date value representing the last day of last week�??s reporting period.  This could be the date of last Friday, Saturday, or Sunday.
    After you meet these requirements, you can use the fields in the three Earned Value tables to do your Earned Value analysis.  Hope this helps.
     

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Thursday, August 9, 2012 2:40 AM
    Moderator
  • Dale

    Thank you so much for your detailed response!  I'm also relieved because it seems I have everything in place that I need to start EV, without the need to start anew!

    Now the fun begins, I have some studying to do before I attempt any EV.

    Thanks again

    Jo

    Thursday, August 9, 2012 7:35 AM
  • Jo --
     
    You are more than welcome for the help, my friend!  :)
     

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by joday48 Thursday, August 16, 2012 2:49 PM
    Thursday, August 9, 2012 5:09 PM
    Moderator
  • Hi,

    Regarding the method of tracking progress, I feel that we should use Actual hours spent by the resource on the task and validate the Remaining hours (ETC) with them. Asking resources for % work complete might not be as accurate since it tends to be a guess for the most part. With this approach, when we enter the actual hours spent and confirm the ETC, MS Project will auto compute % work complete.

    Your thoughts on this approach?

    Thursday, August 4, 2016 8:09 AM