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Exchange 2010 retention policy RRS feed

  • Question

  • Hi,

    Just trying to get clarification around Retention Policy tags.

    If I have to delete everything in mailbox that is older than 3 years is it sufficient to just create "All other folders in the mailbox" tag type and set it to delete, or do I also have to create Inbox, deleted items, Sent Items tag type and use both under the same policy(some users do have subfolders under Inbox vs Root and I would like to delete email in those subfolders as well).

    Will "All other folders in the mailbox"  tag take care of both user created and default inbox folders(inbox, deleted items, etc...)?

    Thanks in advance....



    • Edited by Toolshed Monday, August 8, 2016 7:24 PM
    Monday, August 8, 2016 6:36 PM

Answers

  • Hi,

    the Default Policy Tag (DPT) will get applied to any folder for which the retention policy has not defined a Retention Policy Tag (RPT). So if this action is the only one you would like to force upon your users, then yes, you just define a DPT with "Delete after 1096 days" and you're done.


    Evgenij Smirnov

    msg services ag, Berlin -> http://www.msg-services.de
    my personal blog (mostly German) -> http://it-pro-berlin.de
    Windows Server User Group, Berlin -> http://www.winsvr-berlin.de
    Mark Minasi Technical Forum, reloaded -> http://newforum.minasi.com

    In theory, there is no difference between theory and practice. In practice, there is.

    • Proposed as answer by amanagemen Tuesday, August 9, 2016 5:26 AM
    • Marked as answer by David Wang_ Thursday, September 1, 2016 8:34 AM
    Monday, August 8, 2016 7:48 PM

All replies

  • Hi,

    the Default Policy Tag (DPT) will get applied to any folder for which the retention policy has not defined a Retention Policy Tag (RPT). So if this action is the only one you would like to force upon your users, then yes, you just define a DPT with "Delete after 1096 days" and you're done.


    Evgenij Smirnov

    msg services ag, Berlin -> http://www.msg-services.de
    my personal blog (mostly German) -> http://it-pro-berlin.de
    Windows Server User Group, Berlin -> http://www.winsvr-berlin.de
    Mark Minasi Technical Forum, reloaded -> http://newforum.minasi.com

    In theory, there is no difference between theory and practice. In practice, there is.

    • Proposed as answer by amanagemen Tuesday, August 9, 2016 5:26 AM
    • Marked as answer by David Wang_ Thursday, September 1, 2016 8:34 AM
    Monday, August 8, 2016 7:48 PM
  • Thanks for your help.

    I'm assuming that if I create a tag for Contacts and Notes and disable that tag (while placing into same policy) - Contacts and Notes will avoid retention.

    Just want to make sure that my logic is correct


    • Edited by Toolshed Monday, August 8, 2016 8:12 PM
    Monday, August 8, 2016 8:08 PM
  • That's what I would be assuming as well :-) But over the years I have made a point of always testing the retention policies (by setting shorter intervals than those planned for production) before rolling them out to users.

    Evgenij Smirnov

    msg services ag, Berlin -> http://www.msg-services.de
    my personal blog (mostly German) -> http://it-pro-berlin.de
    Windows Server User Group, Berlin -> http://www.winsvr-berlin.de
    Mark Minasi Technical Forum, reloaded -> http://newforum.minasi.com

    In theory, there is no difference between theory and practice. In practice, there is.

    • Proposed as answer by David Wang_ Monday, August 15, 2016 9:38 AM
    Monday, August 8, 2016 8:12 PM
  • That is what i'm doing right now.

    As far as I remember Tasks and Calendar didn't have retention prior to SP2 RU4

    Monday, August 8, 2016 8:36 PM
  • Hi,

    Yes,if a personal tag is disabled, the retention period is displayed to the user as Never. When the user applies the tag to an item, the item(contacts and notes) never expires.

    More detailed information about Retention Tag Propertie,please refer to the following article:

    https://technet.microsoft.com/en-us/library/ff715339(v=exchg.141).aspx

    Regards,



    Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact tnmff@microsoft.com.

    David Wang_
    TechNet Community Support

    • Proposed as answer by amanagemen Tuesday, August 9, 2016 5:27 AM
    Tuesday, August 9, 2016 2:49 AM
  • Hi,

    How about the issue?

    Are above replies helpful to you?

    If the issue is resolved,please mark some helpful replies as answers,that will encourage people to take time out to help you. 

    Thanks,



    Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact tnmff@microsoft.com.

    David Wang_
    TechNet Community Support

    Monday, August 15, 2016 9:37 AM
  • That is what i'm doing right now.

    As far as I remember Tasks and Calendar didn't have retention prior to SP2 RU4

    Yup - and since you must be on SP3 now, that should all be groovy.


    Cheers,

    Rhoderick

    Microsoft Senior Exchange PFE

    Blog: http://blogs.technet.com/rmilne  Twitter:   LinkedIn:   Facebook:   XING:

    Note: Posts are provided “AS IS” without warranty of any kind, either expressed or implied, including but not limited to the implied warranties of merchantability and/or fitness for a particular purpose.

    Wednesday, August 17, 2016 1:12 AM