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Turn off feature that updates start/finish dates. RRS feed

  • Question

  • In MS Project Professional 2010, is there a way of turning off the feature that automatically updates the scheduled start or scheduled finish date when an actual start or actual finish date is entered?
    Tuesday, January 17, 2012 8:42 PM

Answers

  • blawson1999 --
     
    If the colleague wants to disable automatic updating in Microsoft Project 2010, he/she can click File > Options > Schedule and select the Off option in the Calculation section of the page.  However, I question the wisdom of this action.

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by blawson1999 Wednesday, January 18, 2012 2:58 PM
    Wednesday, January 18, 2012 1:25 PM
    Moderator

All replies

  • blawson1999 --
     
    Yes, you can turn off this feature.  But seriously, WHY would you want to turn off this feature?  If a task was planned to start on Monday, but the team member actually started on Wednesday, Microsoft Project 2010 automatically changes the Start date of the task to show WHAT REALLY HAPPENED.  Keep the following mantra in mind while using this software:  �??Actuals always replace estimates.�?�  That is why the scheduled Start and scheduled Finish dates are changing to the dates in the Actual Start and Actual Finish fields.
     
    So, how do you know the ORIGINAL planned Start and Finish dates?  You do this by saving a Baseline for your project (Project > Set Baseline > Set Baseline).  When you save a Baseline, Microsoft Project 2010 saves the current Start and Finish date for every task in the Baseline Start and Baseline Finish fields.  As you begin entering progress, and the Start dates and Finish dates begin moving around, you can see the original dates in these two fields in the Variance table (View > Tables > Variance).  You can also see date variance in the Start Variance and Finish Variance columns.  If you see a positive number in either column, this means that the task started late and/or finished late.
     
    Hope this helps.

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Tuesday, January 17, 2012 8:55 PM
    Moderator
  • Thanks Dale.  I was forwarding the question on behalf of a colleague who is using MS Project with TFS (MS Team Foundation Server) and is having synchronization problems (i.e., keeping dates synched between the two tools).  I know nothing about TFS and how it integrates (or not) with Project.  So he wanted to know how he could turn off the feature????
    Wednesday, January 18, 2012 1:10 PM
  • blawson1999 --
     
    If the colleague wants to disable automatic updating in Microsoft Project 2010, he/she can click File > Options > Schedule and select the Off option in the Calculation section of the page.  However, I question the wisdom of this action.

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by blawson1999 Wednesday, January 18, 2012 2:58 PM
    Wednesday, January 18, 2012 1:25 PM
    Moderator
  • I agree that this is not the approach that should be taken.  I will reiterate this to my colleague.  Thanks again!!!!!!!
    Wednesday, January 18, 2012 3:00 PM
  • blawson1999 --
     
    You are welcome for the help, my friend.

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Wednesday, January 18, 2012 7:34 PM
    Moderator
  • Dale,

    Sorry to bump in this topic, but have got a issue as mentioned below. I have posted this also in forum

    http://social.technet.microsoft.com/Forums/en-US/projectprofessional2010general/thread/cbe27a21-a431-41c8-9602-bd444fe60763

    After we save a schedule as a Baseline, start = Baseline Start & finish = Baseline finish.
    But for a schedule of mine as discussed above, after saving it as a Baseline and tracking it, I am getting the start = early start & finish = early finish values for the tasks that have not started & start = Actual start & finish = Actual finish for tasks that have started and completed.

    I suppose that start = Baseline Start & finish = Baseline finish, should be constant as it is only a snapshot.

    How can I be assured that the schedule I am saving as a Baseline is saved as one.

    Request assistance.

    Rohit

    Thursday, January 19, 2012 4:56 AM
  • Rohit --
     
    When you save a baseline for a project, for every task in the project Microsoft Project 2010 copies the Start date into the Baseline Start field, the Finish date into the Baseline Finish field, the Duration value into the Baseline Duration field, the Work amount into the Baseline Work field, and the Cost amount into the Baseline Cost field.  Beyond this, the software captures the total Work and Cost for every resource and assignment, and captures the timephased Work and Cost that you see in the Task Usage and Resource Usage views.  In addition, the software also captures a few other task fields, such as the Fixed Cost and Fixed Cost Accrual fields, for example.
     
    So, you assumption that the Baseline is a �??snapshot�?� is correct.  Assuming that you do not rebaseline your project, the Baseline information should never change.
     
    On the other hand, as you enter progress in your Microsoft Project 2010 plan, the software will automatically recalculate Start dates, Finish dates, Duration values, Work values, and Cost values as needed.  You can see the difference (variance) between the original planned schedule shown in the Baseline fields with the current schedule using the Tracking Gantt view, the Variance table, the Work table, and the Cost table.
     
    Hope this helps.

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Thursday, January 19, 2012 2:32 PM
    Moderator
  • Hi,

    Sorry to get into this forum. I´m looking into the same solution but what I really want to know is why every time I change my start and then change my finish trying to put 2months the start moves to the same day than my finish. I set the manually scheduled but still have this problem. I clear all duration fields I found for that task and it continues moving the dates.

    By the way do you a way to copy a calculated date on a custom field to finish in order that I can see in the bars this dates? I don´t know how to graph other columns than start and finish.

    Thanks for any help.

    Saturday, January 28, 2012 12:06 AM
  • People MAY want to do this if you are starting a task lets say TODAY that ends next AUGUST... and across that time you are spending 1000 hours on that task.  Project will change the start end dates of that task to align with the hours... or change the hours to align with the dates.  That is why someone would want to do that.  Turning off the update is not the right answer though... maybe make the dates manual and not auto calculate?  is there another way to stop project from forcing dates or hours? 
    • Edited by vchisa01 Thursday, September 13, 2012 4:48 PM
    Thursday, September 13, 2012 4:47 PM
  • You can keep the tasks set to autoscheduled.  What I would do is change the Task Type of a task to control either the dates or the hours (effort) of a task.  For example, If I know a task is 1000 hours regardless of the time it would take to complete it, then I would set it to Fixed Work.  AS I assign the task to resources, Project will not modify the work hour assignments because its set to Fixed Work.  Conversely, if I wanted Project not to modify dates, I will set the task type to Fixed Duration since I am telling it that regardless of work effort this task will last from xx date to xx date.  I hope this helps.
    Thursday, January 10, 2013 7:23 PM
  • I seriously question WHY someone can't just provide an answer to a question without offering unsolicited editorials.  Answer the question or don't.  It's that simple.  
    Friday, December 14, 2018 2:30 PM
  • SoTireOfPundits,

    No, it's not always that simple. Many time we field questions from new users or even long time users who, based on our years of experience, are not using Project as intended or in the most efficient way. So yes, we could give a short, curt answer and let them continue with likely continued frustration to come. Or, we could go the extra step and, using our seasoned knowledge of a non-intuitive application, provide more insight.

    However, if you don't like the volunteer work we do, don't read the posts. Now, that is simple.

    John

    Friday, December 14, 2018 4:13 PM
  • Thank you for your valuable opinion and the lecture about how the volunteers who answer the questions on this forum should respond. Some of us have been doing this for 25 years, and it seems that until now when you have generously decided to share your wisdom with us we have been doing it all wrong.
    Friday, December 14, 2018 11:56 PM