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Is it possible to "close" a room resource? RRS feed

  • Question

  • Say a meeting room is being closed for renovations for example. Is it possible for me to "close" a room and have the Booking Attendant reject any meeting request until I open it again?
    • Edited by EntegyMVP Thursday, September 15, 2011 5:41 PM
    Thursday, September 15, 2011 5:41 PM

Answers

All replies

  • Why not simply create a meeting that last as long as the renovations?

    BR
    Mads


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    Thursday, September 15, 2011 7:45 PM
  • I could, but then someone will have their calendar filled with the renovation meeting. Is there a way to set the room as the meeting organizer so only its calendar gets the meeting?
    Thursday, September 15, 2011 8:26 PM
  • Set the RequestInPolicy and RequestOutOfPolicy restrictions on the room to allow no one or reject all ( or allow only you for example)

    See: http://www.msexchange.org/articles_tutorials/exchange-server-2007/management-administration/managing-resource-mailboxes-exchange-server-2007-part2-.html

     

     

     

     

    • Proposed as answer by Fiona_Liao Monday, September 19, 2011 9:25 AM
    • Marked as answer by EntegyMVP Tuesday, September 20, 2011 5:55 PM
    Thursday, September 15, 2011 9:12 PM
  • I could, but then someone will have their calendar filled with the renovation meeting. Is there a way to set the room as the meeting organizer so only its calendar gets the meeting?


    Yes.

    Enable the AD account and then logon into OWA with this account. Switch to Options|Resource. here you can specify only a user or a user group can book this resource (you may leave the user name blank in this option), and then leave a message indicating why it is not available for example the renovations.

    Using this way, you user will receive a reject email message when they try to book this roo.

    Hope it is helpful.


    Fiona
    • Proposed as answer by Fiona_Liao Monday, September 19, 2011 9:28 AM
    Monday, September 19, 2011 9:28 AM
  • Thank you Andy. I have decided to go with this method.
    Tuesday, September 20, 2011 5:55 PM