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Exchange Server Transport Rules & Server Side Rules RRS feed

  • Question

  • We need to setup transport rules to accomplish the below scenario

    Mailbox 1: ops@domain.com

    Distribution Group: OPS

    User Mailbox 1: a@domain.com

    User Mailbox 2: b@domain.com

    User Mailbox 3: c@domain.com

    All the above mailboxes are members of "OPS" distribution group.

    Scenario 1: Incoming Emails (External & Internal)

    All emails coming to "ops@domain.com" must go to "OPS" distribution group.

    Scenario 2: Outgoing (Internal & External)

    All emails sent by "a@domain.com" or "b@domain.com" or "c@domain.com" must 

    1. go to the mailbox "ops@domain.com" as the specific sender - for eg if "a@domain.com" sends an email to an external/internal mailbox "jack@contoso.com" - this email must reach the "ops@domain.com" mailbox with the "From" as "a@domain.com".

    However,

    When "jack@contoso.com" receives this email the "from" must only show "ops@domain.com"

    This is a very complicated scenario and appreciate if anyone can help me acheive this.
    Wednesday, July 1, 2015 7:16 AM

Answers

  • If the user has Send As permissions for the distribution group, the message will not show that the user sent the original message - which was one of the requirements ("go to the mailbox "ops@domain.com" as the specific sender - for eg if "a@domain.com" sends an email to an external/internal mailbox "jack@contoso.com" - this email must reach the "ops@domain.com" mailbox with the "From" as "a@domain.com"").

    Will Martin ...
    -join ('77696c6c406d617274696e2d66616d696c6965732e6f7267' -split '(?<=\G.{2})' | ? { $_ } | % { [char][int]"0x$_" })

    • Marked as answer by sphilip14 Thursday, July 9, 2015 9:49 AM
    Friday, July 3, 2015 3:51 PM

All replies

  • With Exchange OOB, you can only have one from address on a single message.  So your requirement to have the message show the from address as the originating mailbox when delivered to the Ops mailbox, and to have the same message show as being from the Ops mailbox when sent on to the final recipient is not possible. You would need to write an Exchange add-on or use a third-party product to achieve the results you want.


    Will Martin ...
    -join ('77696c6c406d617274696e2d66616d696c6965732e6f7267' -split '(?<=\G.{2})' | ? { $_ } | % { [char][int]"0x$_" })

    Wednesday, July 1, 2015 12:22 PM
  • Hi,

    We can set the transport rule for Scenario 1 easily.

    For Scenario 2, just as what Will Martin said. Or you would consider grant send as permission to the members of Distribution Group: OPS for mailbox ops@domain.com.

    How to Grant the Send As Permission for a Mailbox

    https://technet.microsoft.com/en-us/library/aa998291%28v=exchg.80%29.aspx?f=255&MSPPError=-2147217396

    Best Regards.


    Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact tnmff@microsoft.com

    Lynn-Li
    TechNet Community Support

    Friday, July 3, 2015 1:40 AM
    Moderator
  • If the user has Send As permissions for the distribution group, the message will not show that the user sent the original message - which was one of the requirements ("go to the mailbox "ops@domain.com" as the specific sender - for eg if "a@domain.com" sends an email to an external/internal mailbox "jack@contoso.com" - this email must reach the "ops@domain.com" mailbox with the "From" as "a@domain.com"").

    Will Martin ...
    -join ('77696c6c406d617274696e2d66616d696c6965732e6f7267' -split '(?<=\G.{2})' | ? { $_ } | % { [char][int]"0x$_" })

    • Marked as answer by sphilip14 Thursday, July 9, 2015 9:49 AM
    Friday, July 3, 2015 3:51 PM