How to close out a task at 100% complete when not all resources have provided actuals RRS feed

  • Question

  • Example Scenario to illustrate dilemna:

    If 6 resources are assigned to a task and 4 of them provide Actual Finish updates, while two do not, and the Approver knows that the work is done, there's currently no way for the Approver to say the Task is 100% complete from Approval Center, but (as far as I can tell) they would have to go into the Client and find the line.  However, there's no way (that I can tell) to determine which of the 4 actual finishes (assignment level) is the latest date to assign to the task level actual finish, once the 4 submitted updates have been approved. 
    It would be nice if the approver could update the task level % complete  or task level remaining hours (i.e. set to 0h) or task level actual finish from the approver window (because from that window, the approver can see the assignment level actual finish prior to the acceptance).  Is it possible to see and edit one or more of the aformentioned task level columns?  When I looked at the manage views, there's no option to add a view to Approval Center, nor is there a view drop down option in the ribbon (like "Filter" and "Group By:").
    Is there a solution to the aforementioned?  We've flagged/loaded hundreds (possibly thousands) of our activity lines to show more than 4 people/resources assigned, so a solution would be extremely beneficial to remedy any bottlenecks.
    Monday, March 25, 2013 4:51 PM

All replies

  • All you need to do is select the task,

    check the Details to get a split view

    for each of the resources, set the remaining hours to 0.

    that should make the task 100% complete


    Michael Wharton, MVP, MBA, PMP, MCT, MCTS, MCSD, MCSE+I, MCDBA
    Blog contains my field notes and SQL queries

    Tuesday, March 26, 2013 1:27 AM