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How to force ms-project to reschedule when all resources are available? RRS feed

  • Question

  • I'm currently trying to setup a meeting in ms-project with 2 resources: Alice and Bob

    Alice's calendar is based on the standard calendar (working every weekday) and Bob's calendar is based on the based calendar (working every weekday except on Tuesdays):

    By default, ms-project sets the tasks to "Fixed Units".

    • When I assign the task to Alice only, the meeting is scheduled for Tuesday -> ok
    • When I assign the task to Bob only, the meeting is scheduled for Wednesday -> ok
    • When I assign the task to the both of them, the duration changes to 2 days, the work remains at 16 Hrs but the task expands over Tuesday and Wednesday -> Not OK

    • When I change the task to a fixed duration, ms-project complains that Alice is allocated at 200% and Bob at 0%...

    How can I set project up to:

    • keep the duration to 1d?
    • keep the work to 16 hrs?
    • have ms-project reschedule the task to the first common available day (i.e. Wednesday) automatically?

    Thanks in advance for your help!

    Wednesday, May 25, 2016 5:57 AM

All replies

  • Jaepetto,

    First, sorry for the late response. The forum had problems for several days wherein new posts were not appearing. The issue is now fixed.

    Without more information about other tasks Alice and Bob may be assigned to, I can only assume that Alice is already allocated 100% to another task on Wednesday and that's why you get the overallocation. Did you use resource leveling? That may be the only way to "force" Project to schedule the meeting when both resources are available and by available I mean both resources are at work and not off.

    John


    Friday, May 27, 2016 5:54 PM
  • Hi,

    Sorry, Project's  behaviour is like this. Making people work together when using different calendars can't be done. Monumental weakness of Project!! The only workaroung is to fgive all resources same calendar, then entering nonworking days as days actually worked (so with your 2 days duration Alice will be overallocated on Tuesday) then use resource leveling with the option "Level individual assignments" OFF - the ONLY function in Project where simultaneity is a factor. Sorry for the lengthy workaround but really, it doesn't work with different cazlendars!

    Tuesday, May 31, 2016 7:24 PM
    Moderator