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WHAT"S THE DIFFERENCE RRS feed

  • Question

  • Can anyone help me out what's the difference between 1) users set rules from outlook to forward all mails to private yahoo.com (ex)

    2) use Exchange to configure delivery option to forward emails to private yahoo.com contact (ex)

    THANK YOU!

     

    Sunday, April 3, 2011 2:31 AM

Answers

  • It just comes under compliance, and depends upon organisation need. If you want to blok this you can do it from remote domain setting in exchange 2010/2007.

    By Default automatic forwarding is blocked in Exchange 2007 for outlook clients.  Please refer below section from KB article (http://technet.microsoft.com/en-us/library/aa996309(EXCHG.80).aspx). See below section in KB article.

    Allow automatic forward   A client e-mail program may have a rule set to automatically forward particular messages to another e-mail address. If you select this option, automatic forwards are sent to the remote domain. By default, this option isn't selected and automatic forwards aren't sent to any recipient in any remote domain

     


    Anil
    • Marked as answer by Jerome Xiong Monday, April 25, 2011 3:19 AM
    Monday, April 4, 2011 2:12 PM
  • On Mon, 4 Apr 2011 14:01:08 +0000, Bodana wrote:
     
    >Thank you for helping me out.
     
    >>>Major difference
    >>>1) managed my users in their responsibility
     
    >>And the message arrives at the other e-mail system using the Exchange
    >>user's e-mail address.
     
     
    >So, another question: what's the difference between 1) users set rules from outlook to forward all mails to private yahoo.com (ex) 2) users click froward to forward emails out to private yahoo.com (ex)
     
    Well, the bigggest difference is that #1 is what is known as
    "unconcious disclosure" and you can control whether or not that
    message ever leaves your organization. #2 would be a willful violation
    of policy and would be grounds for whatever disiplinary action your
    company deems appropriate.
     
    >I got the request from one company that they found out that some users forward all mails to their external private emails through outlook rules and they want to block users doing that.
     
    That's easy enough to do.
     
    >Is there good reason not to allow uses to forwarding emails out iwith outlook rules from Exchange side or just political reason?
     
    Sure. It's called "policy". It's not "politics". Does the company have
    a policy that prohibits the fowarding of e-mail to other e-mail
    systems> If not, then don't do anything to prevent it.
     
    >If I block users' forwarding email out by using outlook rules, that means that it blocked all no matter users forward one email out or all mails out through outlook rules? Thank you.
     
    Only the e-mail that has the MAPI property that says it's been
    AUTO-forwarded will be affected. So, yes, it will affect all such
    e-mail. You can make exceptions for specific domains, but you can't
    apply the exception to an individual or group -- it's all or nothing.
     
    ---
    Rich Matheisen
    MCSE+I, Exchange MVP
     

    --- Rich Matheisen MCSE+I, Exchange MVP
    • Marked as answer by Jerome Xiong Monday, April 25, 2011 3:20 AM
    Tuesday, April 5, 2011 2:38 AM
  • Hi,

     

    You could use this command to do it.

     

    Set-RemoteDomain -Identity Default -AutoForwardEnabled:$False -AutoReplyEnabled:$False

     

    More information about “Set-RemoteDomain

    http://technet.microsoft.com/en-us/library/aa997857.aspx

     


    Please remember to click “Mark as Answer” on the post that helps you, and to click “Unmark as Answer” if a marked post does not actually answer your question. This can be beneficial to other community members reading the thread.
    • Marked as answer by Jerome Xiong Monday, April 25, 2011 3:20 AM
    Wednesday, April 6, 2011 2:28 AM

All replies

  • Major difference

    1) managed my users in their responsibility

    2) Managed by Exchange Administrator

     


    With kind regards
    Krystian Zieja
    http://www.projectnenvision.com
    Follow me on twitter
    My Blog
    Sunday, April 3, 2011 2:34 AM
  • On Sun, 3 Apr 2011 02:34:56 +0000, Krystian.Zieja wrote:
     
    >Major difference
    >
    >1) managed my users in their responsibility
     
    And the message arrives at the other e-mail system using the Exchange
    user's e-mail address.
     
    >2) Managed by Exchange Administrator
     
    The message arrives at the other e-mail system using the ORIGINAL
    sender's e-mail address.
     
    Depending on whether SPF or SenderID is used by the receiving system
    the "Managed by Exchange Administrator" e-mail may be rejected, or
    just dropped, by the receiving system becasue it will fail SPF (and
    may fail SenderID) validation.
     
    ---
    Rich Matheisen
    MCSE+I, Exchange MVP
     

    --- Rich Matheisen MCSE+I, Exchange MVP
    Sunday, April 3, 2011 4:07 PM
  • Thank you for helping me out.

    >Major difference
    >
    >1) managed my users in their responsibility
     
    >And the message arrives at the other e-mail system using the Exchange
    >user's e-mail address.
    So, another question: what's the difference between
    1) users set rules from outlook to forward all mails to private yahoo.com (ex)
    2) users click froward to forward emails out to private yahoo.com (ex)
    I got the request from one company that they found out that some users forward all mails to their  external private emails through outlook rules and they want to block users doing that.
    Is there good reason not to allow uses to forwarding emails out iwith outlook rules from Exchange side or just political reason?  If I block users' forwarding email out by using outlook rules, that means that it blocked all no matter users forward one email out or all mails out through outlook rules?
    Thank you.
       

    Monday, April 4, 2011 2:01 PM
  • It just comes under compliance, and depends upon organisation need. If you want to blok this you can do it from remote domain setting in exchange 2010/2007.

    By Default automatic forwarding is blocked in Exchange 2007 for outlook clients.  Please refer below section from KB article (http://technet.microsoft.com/en-us/library/aa996309(EXCHG.80).aspx). See below section in KB article.

    Allow automatic forward   A client e-mail program may have a rule set to automatically forward particular messages to another e-mail address. If you select this option, automatic forwards are sent to the remote domain. By default, this option isn't selected and automatic forwards aren't sent to any recipient in any remote domain

     


    Anil
    • Marked as answer by Jerome Xiong Monday, April 25, 2011 3:19 AM
    Monday, April 4, 2011 2:12 PM
  • On Mon, 4 Apr 2011 14:01:08 +0000, Bodana wrote:
     
    >Thank you for helping me out.
     
    >>>Major difference
    >>>1) managed my users in their responsibility
     
    >>And the message arrives at the other e-mail system using the Exchange
    >>user's e-mail address.
     
     
    >So, another question: what's the difference between 1) users set rules from outlook to forward all mails to private yahoo.com (ex) 2) users click froward to forward emails out to private yahoo.com (ex)
     
    Well, the bigggest difference is that #1 is what is known as
    "unconcious disclosure" and you can control whether or not that
    message ever leaves your organization. #2 would be a willful violation
    of policy and would be grounds for whatever disiplinary action your
    company deems appropriate.
     
    >I got the request from one company that they found out that some users forward all mails to their external private emails through outlook rules and they want to block users doing that.
     
    That's easy enough to do.
     
    >Is there good reason not to allow uses to forwarding emails out iwith outlook rules from Exchange side or just political reason?
     
    Sure. It's called "policy". It's not "politics". Does the company have
    a policy that prohibits the fowarding of e-mail to other e-mail
    systems> If not, then don't do anything to prevent it.
     
    >If I block users' forwarding email out by using outlook rules, that means that it blocked all no matter users forward one email out or all mails out through outlook rules? Thank you.
     
    Only the e-mail that has the MAPI property that says it's been
    AUTO-forwarded will be affected. So, yes, it will affect all such
    e-mail. You can make exceptions for specific domains, but you can't
    apply the exception to an individual or group -- it's all or nothing.
     
    ---
    Rich Matheisen
    MCSE+I, Exchange MVP
     

    --- Rich Matheisen MCSE+I, Exchange MVP
    • Marked as answer by Jerome Xiong Monday, April 25, 2011 3:20 AM
    Tuesday, April 5, 2011 2:38 AM
  • Hi Rich,

    Thank you for your detailed explanation.

    >>I got the request from one company that they found out that some users forward all mails to their external private emails through outlook rules and they want to block users doing that.
     
    >That's easy enough to do.
    Can you help me out how? 
    Tuesday, April 5, 2011 2:29 PM
  • On Tue, 5 Apr 2011 14:29:12 +0000, Bodana wrote:
     
    >Thank you for your detailed explanation. >>I got the request from one company that they found out that some users forward all mails to their external private emails through outlook rules and they want to block users doing that. >That's easy enough to do. Can you help me out how?
     
    Find the Remote Domain named "Default" and uncheck the box labeled
    "Allow automatic forward".
     
    ---
    Rich Matheisen
    MCSE+I, Exchange MVP
     

    --- Rich Matheisen MCSE+I, Exchange MVP
    Wednesday, April 6, 2011 2:19 AM
  • Hi,

     

    You could use this command to do it.

     

    Set-RemoteDomain -Identity Default -AutoForwardEnabled:$False -AutoReplyEnabled:$False

     

    More information about “Set-RemoteDomain

    http://technet.microsoft.com/en-us/library/aa997857.aspx

     


    Please remember to click “Mark as Answer” on the post that helps you, and to click “Unmark as Answer” if a marked post does not actually answer your question. This can be beneficial to other community members reading the thread.
    • Marked as answer by Jerome Xiong Monday, April 25, 2011 3:20 AM
    Wednesday, April 6, 2011 2:28 AM
  • >Find the Remote Domain named "Default" and uncheck the box labeled
    >"Allow automatic forward".
     

    If I disable "Allow automatic forward", will messages be forwarded if we  use Exchange to configure delivery option to forward emails to private yahoo.com contact (ex)?

    Thank you very much!

    Wednesday, April 6, 2011 7:46 PM
  • Yes.
    James Chong MCITP | EA | EMA; MCSE | M+, S+ Security+, Project+, ITIL msexchangetips.blogspot.com
    Wednesday, April 6, 2011 8:41 PM
  • On Wed, 6 Apr 2011 19:46:08 +0000, Bodana wrote:
     
    >>Find the Remote Domain named "Default" and uncheck the box labeled >"Allow automatic forward".
    >
    >If I disable "Allow automatic forward", will messages be forwarded if we use Exchange to configure delivery option to forward emails to private yahoo.com contact (ex)?
     
    Yes, they will. The "automtic forward" checks for a MAPI property on
    the message that's set by the Outlook inbox rule. Exchange doesn't
    really foreward e-mail, it redirects it. Redirection preserves the
    original sender's address while a forward replaces the sender's
    address with the address of the mailbox doing the forwarding.
     
    ---
    Rich Matheisen
    MCSE+I, Exchange MVP
     

    --- Rich Matheisen MCSE+I, Exchange MVP
    Thursday, April 7, 2011 1:30 AM