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Word 2010 multiplies file size when saving Word 2003 template after convert RRS feed

  • Question

  • Hi

    I have several large 2003 templates. When I convert them in Office 2010, the file size multiplies even 4 times. There is not much use for templates if the file size is 2 Mt or more per each. Even the Building Blocks, Quick Styles etc. are 2 Mt.

    They are quite complicated and I wouldn't want to start make them all over again in new version.

    I have converted them, removed metadata (increased file size) and saved in Office2010 template format.

    Is there anything to do?

    Thanks.

    Pirate

    Friday, January 14, 2011 11:48 AM

Answers

  • Hi,

    You might, however, check this list of other common causes of excessive file size in Word:

    1. Fast Saves: Disable this at on the Save tab of File | Options.

    2. Preview Picture: Clear the check box on the Summary tab of File | Properties.

    3. Versions (File | Versions): Make sure "Automatically save version on close" is not turned on.

    4. Revisions (Track Changes):
       Highlight Changes: Make sure "Highlight changes on screen" is turned on (or that "Final Showing Markup" is displayed).
       Accept/Reject Changes: If "Accept All" or "Reject All" is available then revisions are present; accept or reject all changes, then turn Track Changes off.

    5. Keep track of formatting. This is reportedly a major cause of file bloat in Word 2002 and above.

    6. Embedded True Type fonts; embedding fonts should be avoided wherever possible.

    7. Embedded linguistic data.

    8. Embedded graphics: When feasible, it is preferable to link the graphics. That is, when you insert the graphic, click the arrow beside Insert in the Picture dialog and choose Link to File rather than Insert or Insert and Link.

    9. Embedded objects: These are even worse than ordinary graphics saved with the document. If you see an { EMBED } code when you press Alt+F9, the graphic is an OLE object. Unless you need to be able to edit the object in place, unlink it using Ctrl+Shift+F9.

    10. File format: Make sure you are saving as a Word document; in some cases .rtf (Rich Text Format) files are significantly larger than .doc files.

    11. Document corruption.


    Best Regards,

    Sally Tang

    • Marked as answer by Sally Tang Thursday, January 20, 2011 8:09 AM
    Tuesday, January 18, 2011 7:32 AM