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List with special permissions RRS feed

  • Question

  • Hi there!

    Is it possible to setup a list in sharepoint that the users can only see and edit their tasks?

    On the other hand, the admin sees everything and is able to edit. Any suggestions?

    Thanks for yout support!

    Kind regards,

    Ignacio

    Monday, July 28, 2014 1:57 PM

Answers

  • Hi Ignacio,

    Yes it is possible.

    In the sharepoint list, go to the list settings, then advanced settings.

    You can check the option that users are only allowed to readand/or edit items they created.


    Hope this helps,


    Guillaume Rouyre, MBA, MCP, MCTS |

    • Marked as answer by isa7667 Monday, July 28, 2014 2:45 PM
    Monday, July 28, 2014 2:04 PM
    Moderator
  • You can edit the list permissions, select a group which has a "read all" access and manually add a user this group.

    If any of the replies helped you, please can it as an answer so other users with a similar concern can refer to it.


    Hope this helps,


    Guillaume Rouyre, MBA, MCP, MCTS |

    • Marked as answer by isa7667 Monday, July 28, 2014 2:46 PM
    Monday, July 28, 2014 2:27 PM
    Moderator
  • Hi Ignacio,

    If you drag your cursor on the item title in the list, you'll see an arrow with a menu containing options. One of them is something like "manage permissions". The item permission page will be opened. You'll see then at the item (like all list's item) inherit permissions from the list : children inherti permissions from parent.

    You can then break this inheritance and manage manually the permission item by item adding specific users to the item. Be aware that it is much more tedious and come quickly become a mess.


    Hope this helps,


    Guillaume Rouyre, MBA, MCP, MCTS |

    • Marked as answer by isa7667 Friday, August 1, 2014 2:38 PM
    Friday, August 1, 2014 2:33 PM
    Moderator

All replies

  • Hi Ignacio,

    Yes it is possible.

    In the sharepoint list, go to the list settings, then advanced settings.

    You can check the option that users are only allowed to readand/or edit items they created.


    Hope this helps,


    Guillaume Rouyre, MBA, MCP, MCTS |

    • Marked as answer by isa7667 Monday, July 28, 2014 2:45 PM
    Monday, July 28, 2014 2:04 PM
    Moderator
  • Excellent Guillaume!!! This is working great!!!

    Last question, is it possible to give special access (read all) to 1 more user, other than the admin.

    Thanks again!

    Ignacio



    • Edited by isa7667 Monday, July 28, 2014 2:20 PM
    Monday, July 28, 2014 2:20 PM
  • You can edit the list permissions, select a group which has a "read all" access and manually add a user this group.

    If any of the replies helped you, please can it as an answer so other users with a similar concern can refer to it.


    Hope this helps,


    Guillaume Rouyre, MBA, MCP, MCTS |

    • Marked as answer by isa7667 Monday, July 28, 2014 2:46 PM
    Monday, July 28, 2014 2:27 PM
    Moderator
  • Hi Guillaume! Thanks for your help.

    The group permissions are working great!

    In addition, is it possible to share individual items in a list with specific users? Or maybe to have a rule and share items by Departments.

    Thanks in advance! Ignacio


    Friday, August 1, 2014 2:23 PM
  • Hi Ignacio,

    If you drag your cursor on the item title in the list, you'll see an arrow with a menu containing options. One of them is something like "manage permissions". The item permission page will be opened. You'll see then at the item (like all list's item) inherit permissions from the list : children inherti permissions from parent.

    You can then break this inheritance and manage manually the permission item by item adding specific users to the item. Be aware that it is much more tedious and come quickly become a mess.


    Hope this helps,


    Guillaume Rouyre, MBA, MCP, MCTS |

    • Marked as answer by isa7667 Friday, August 1, 2014 2:38 PM
    Friday, August 1, 2014 2:33 PM
    Moderator