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Public Folder Risks RRS feed

  • Question

  • Are there any risks associated with public folders in outlook?
    • Changed type Jeff Ren Friday, June 3, 2011 2:39 AM
    Friday, May 20, 2011 8:22 AM

Answers

  • On Mon, 23 May 2011 08:23:47 +0000, cf090 wrote:
     
    >On Fri, 20 May 2011 08:22:16 +0000, cf090 wrote: >Are there any risks associated with public folders in outlook? Overuse. Too many owners. People deleting what they shouldn't. Conflicting updates. --- Rich Matheisen MCSE+I, Exchange MVP
    >--- Rich Matheisen MCSE+I, Exchange MVP
    >
    >Thanks again for the pointers.
    >
    >Overuse? Whats the issue their?
     
    Wait until you have several tens of thousands of public folders and
    than ask the question again. :-)
     
    >Whats the potential impact?
     
    Replication. Locating information (Public Folders can quickly become
    the "elephant graveyard" of data where it goes to die).
     
    >Too many owners, again whats the real issues?
     
    Too many people with the wrong permission.
     
    >Whats the potential impact?
     
    Public Folder proliferation. Too many people deleting the wrong
    information.
     
    >How can you tell who can delete what the shouldnt, whos the owners, and what are the general best practice to mitigate all the risks you mention?
     
    Don't use public folders.
     
    ---
    Rich Matheisen
    MCSE+I, Exchange MVP
     

    --- Rich Matheisen MCSE+I, Exchange MVP
    • Marked as answer by Jeff Ren Friday, June 3, 2011 2:40 AM
    Tuesday, May 24, 2011 12:00 AM

All replies

  • On Fri, 20 May 2011 08:22:16 +0000, cf090 wrote:
     
    >Are there any risks associated with public folders in outlook?
     
    Overuse. Too many owners. People deleting what they shouldn't.
    Conflicting updates.
     
    ---
    Rich Matheisen
    MCSE+I, Exchange MVP
     

    --- Rich Matheisen MCSE+I, Exchange MVP
    Saturday, May 21, 2011 3:05 AM
  • public folder storms, little outside Outlook but issues arisng from outlook, such as recovery of public folders, not as easy as with mailboxes.
    Sukh
    Saturday, May 21, 2011 11:13 AM
  • Loss of control. Inability to easily identify ownership. Replication troubleshooting can be difficult. Migration to next Exchange versions can be long and painful. Poor toolsets to manage. No true high-availibility.

     

     

    Saturday, May 21, 2011 2:04 PM
  • On Fri, 20 May 2011 08:22:16 +0000, cf090 wrote:
     
    >Are there any risks associated with public folders in outlook?
     
    Overuse. Too many owners. People deleting what they shouldn't.
    Conflicting updates.
     
    ---
    Rich Matheisen
    MCSE+I, Exchange MVP
     

    --- Rich Matheisen MCSE+I, Exchange MVP


    Thanks again for the pointers.

    Overuse? Whats the issue their? Whats the potential impact?

    Too many owners, again whats the real issues? Whats the potential impact?

    How can you tell who can delete what the shouldnt, whos the owners, and what are the general best practice to mitigate all the risks you mention?

     

    Monday, May 23, 2011 8:23 AM
  • Loss of control. Inability to easily identify ownership. Replication troubleshooting can be difficult. Migration to next Exchange versions can be long and painful. Poor toolsets to manage. No true high-availibility.

     

     


    Thank, whats your best practice solutions to the issues/risks you raise?
    Monday, May 23, 2011 8:24 AM
  • On Mon, 23 May 2011 08:23:47 +0000, cf090 wrote:
     
    >On Fri, 20 May 2011 08:22:16 +0000, cf090 wrote: >Are there any risks associated with public folders in outlook? Overuse. Too many owners. People deleting what they shouldn't. Conflicting updates. --- Rich Matheisen MCSE+I, Exchange MVP
    >--- Rich Matheisen MCSE+I, Exchange MVP
    >
    >Thanks again for the pointers.
    >
    >Overuse? Whats the issue their?
     
    Wait until you have several tens of thousands of public folders and
    than ask the question again. :-)
     
    >Whats the potential impact?
     
    Replication. Locating information (Public Folders can quickly become
    the "elephant graveyard" of data where it goes to die).
     
    >Too many owners, again whats the real issues?
     
    Too many people with the wrong permission.
     
    >Whats the potential impact?
     
    Public Folder proliferation. Too many people deleting the wrong
    information.
     
    >How can you tell who can delete what the shouldnt, whos the owners, and what are the general best practice to mitigate all the risks you mention?
     
    Don't use public folders.
     
    ---
    Rich Matheisen
    MCSE+I, Exchange MVP
     

    --- Rich Matheisen MCSE+I, Exchange MVP
    • Marked as answer by Jeff Ren Friday, June 3, 2011 2:40 AM
    Tuesday, May 24, 2011 12:00 AM