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Styles and themes RRS feed

  • Question

  • Hi all,

    I'm just wondering if anyone knows of any way in which you can re-set the Styles within MS Word (and possibly the themes too) to a newly created Style which I can then apply as a default to my machine and all other machines within my work group? Is this even possible?

    Thanks : )

    Tuesday, June 12, 2012 2:31 PM

Answers

  • Open the template that you are using and apply the style set to that template. Save the changes, and distribute the template to the users in your organization.

    Stefan Blom, Microsoft Word MVP
    • Marked as answer by Jaynet Zhang Monday, June 18, 2012 1:55 AM
    Tuesday, June 12, 2012 3:47 PM
  • To "distribute" the template, if your group is on a network you can use the "Workgroup Templates" parameter.

    Put the template(s) in a folder on the network that everyone has read only access to.

    Go into File tab > Options command > Advanced option > (scroll down) General section > click on File Locations ... button. Double click on the "Workgroup Templates" item and navigate to the network location.

    • Marked as answer by Jaynet Zhang Monday, June 18, 2012 1:55 AM
    Wednesday, June 13, 2012 10:27 PM
  • Hi,

    1. Create new Quick Styles Sets
    2. Share the Quick Styles Sets

    Depending on the version of Windows you’re using, the template files for Quick Styles are stored in a particular folder on your hard drive. As a rule, though, they’re stored here:

    Windows XP: Documents and Settings[username]Application DataMicrosoftQuickStyles

    Windows Vista and Windows 7: Users[username]AppDataRoamingMicrosoftQuickStyles

    If your setup is different, though, you can go to File | Options | Advanced | File Locations to see where Word is storing your templates:

    (The Quick Styles Sets are actually stored in the QuickStyles folder under the Microsoft Folder, whereas the other user templates are stored in the Templates folder under Microsoft as shown above. Clicking Modify in this dialog box as shown above will give you the complete file path so you can find your QuickStyles folder.)

    This information gives you a clue about how you can share your Templates and Quick Styles Sets. You can copy the template file (in this example, Pleading.dotx) from your QuickStyles folder onto some portable media (flash drive, CD, etc.) and distribute it to other users’ QuickStyles folder to give them instant access to your new Quick Styles Set via the Gallery.

    You’ll notice above, however, that there is a space allocated for Workgroup templates. You can copy the .dotx file into a folder on a network drive, then set everyone’s Workgroup Templates setting to that folder. To use your Quick Styles settings, other users will need to use that template to create a new document rather than the Normal template.

    Your font and other Styles settings won’t be visible as a separate Quick Style named in the Gallery; rather, they will be the default settings for that template.


    Jaynet Zhang

    TechNet Community Support

    • Marked as answer by Jaynet Zhang Monday, June 18, 2012 1:55 AM
    Friday, June 15, 2012 3:44 AM

All replies

  • Open the template that you are using and apply the style set to that template. Save the changes, and distribute the template to the users in your organization.

    Stefan Blom, Microsoft Word MVP
    • Marked as answer by Jaynet Zhang Monday, June 18, 2012 1:55 AM
    Tuesday, June 12, 2012 3:47 PM
  • To "distribute" the template, if your group is on a network you can use the "Workgroup Templates" parameter.

    Put the template(s) in a folder on the network that everyone has read only access to.

    Go into File tab > Options command > Advanced option > (scroll down) General section > click on File Locations ... button. Double click on the "Workgroup Templates" item and navigate to the network location.

    • Marked as answer by Jaynet Zhang Monday, June 18, 2012 1:55 AM
    Wednesday, June 13, 2012 10:27 PM
  • Hi,

    1. Create new Quick Styles Sets
    2. Share the Quick Styles Sets

    Depending on the version of Windows you’re using, the template files for Quick Styles are stored in a particular folder on your hard drive. As a rule, though, they’re stored here:

    Windows XP: Documents and Settings[username]Application DataMicrosoftQuickStyles

    Windows Vista and Windows 7: Users[username]AppDataRoamingMicrosoftQuickStyles

    If your setup is different, though, you can go to File | Options | Advanced | File Locations to see where Word is storing your templates:

    (The Quick Styles Sets are actually stored in the QuickStyles folder under the Microsoft Folder, whereas the other user templates are stored in the Templates folder under Microsoft as shown above. Clicking Modify in this dialog box as shown above will give you the complete file path so you can find your QuickStyles folder.)

    This information gives you a clue about how you can share your Templates and Quick Styles Sets. You can copy the template file (in this example, Pleading.dotx) from your QuickStyles folder onto some portable media (flash drive, CD, etc.) and distribute it to other users’ QuickStyles folder to give them instant access to your new Quick Styles Set via the Gallery.

    You’ll notice above, however, that there is a space allocated for Workgroup templates. You can copy the .dotx file into a folder on a network drive, then set everyone’s Workgroup Templates setting to that folder. To use your Quick Styles settings, other users will need to use that template to create a new document rather than the Normal template.

    Your font and other Styles settings won’t be visible as a separate Quick Style named in the Gallery; rather, they will be the default settings for that template.


    Jaynet Zhang

    TechNet Community Support

    • Marked as answer by Jaynet Zhang Monday, June 18, 2012 1:55 AM
    Friday, June 15, 2012 3:44 AM