auto CC all outgoing emails to per client folder RRS feed

  • Question

  • We have several shared folders set up in Exchange, one for each client.  We've been asked to cc an email address at <client-name>@<our-domain> for all correspondance to each client so that anyone who wants to know what correspondance has gone out from our company can see a copy of all the emails.  At the moment many people are forgetting to CC in the address above when sending email out.

    Is it possible to set up a rule on the exchange server to say that all email sent out to anyuser@<client1-domain-name> gets automatically cc'ed to <client1-name>@<our-domain>?




    Tuesday, May 24, 2011 10:09 PM

All replies

  • What Exchange version?

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    Tuesday, May 24, 2011 10:40 PM
  • Hi,

    If you use Exchange 2007 or Exchange 2010 you can create a Transport Rule to specify all the mails that send to <client1-domain-name> domain should be copied to addresses.



    In Exchange 2003, you only can record all the messages to be sent or received in mailbox server.


    or some third part of software provide this function.

    Please remember to click “Mark as Answer” on the post that helps you, and to click “Unmark as Answer” if a marked post does not actually answer your question. This can be beneficial to other community members reading the thread.
    Thursday, May 26, 2011 6:56 AM
  • That's going to require a lot of transport rules, and possibly be a high-maintenance arrangement for the admin.

    You could route a copy of all outbound emails to a single mailbox, and then use a Powershell script and the EWS managed API running as a scheduled task to periodically sort throught that mailbox, and forward them on to the appropriate mailbox, or sort them out into per-client folders in common mailbox.

    [string](0..33|%{[char][int](46+("686552495351636652556262185355647068516270555358646562655775 0645570").substring(($_*2),2))})-replace " "
    Thursday, May 26, 2011 11:59 AM