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Is there a way to get fields created in SharePoint contact list to be added to Outlook contacts? RRS feed

  • Question

  • In SharePoint, you can use "Connect to Outlook" to make a Contact list displayed in Outlook.  You can drag in user names from Outlook Contact to the SharePoint Contact list.

    The questions is -

    if we add a new column in SharePoint Contact list, the column won't show up in the contact in Outlook as the user record is sourced from Outlook Contact which does not have that column.

    Is there a way to sync Outlook Contact with SharePoint Contact so that the additional columns in SharePoint Contact will show up in Outlook Contact?

    Thanks for any tips!

    Monday, March 18, 2019 4:40 PM

Answers

  • From the other thread I posted on Exchange >Outlook, the Address list user interface can be customized thru Exchange Organization by adding / removing fields, change field sizes etc, and the user permssion can be cofigured throu AD.

    I think it's better to use the custom address list in Outlook and push to the user group who need access to this address list, rather than making SP contact list shown in Outlook where custom fields won't be sync'd.

    • Proposed as answer by Perry-Pan Friday, March 22, 2019 5:17 AM
    • Marked as answer by QuickLaunch Friday, March 22, 2019 3:33 PM
    Thursday, March 21, 2019 3:10 PM

All replies

  • Hi,

    From your description, we know that you have issue about the synchronization between Outlook Contact and SharePoint Contact.

    Since your issue has more related to Outlook side, and Exchange server forum mainly discusses Exchange server issues, we will help you move this case to Outlook forum. You will get more professional suggestions there. Thanks for your understanding. 

    Regards,

    Lydia Zhou


    Please remember to mark the replies as answers if they helped. If you have feedback for TechNet Subscriber Support, contact tnsf@microsoft.com.

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    Tuesday, March 19, 2019 6:18 AM
  • Hi,

    As far as I know, the columns in outlook are designed by default. It will not get columns from contact list. It just gets information from contact list in SharePoint to fill the corresponding columns in outlook.

    According to this thread, if you're using the custom fields Outlook has provided (like "User Field 1" found in "All Fields" for a contact), you can sync these fields. Please check whether it works on your side.

    Thank you for your understanding and support.

    Regards,

    Perry


    Please remember to mark the replies as answers if they helped. If you have feedback for TechNet Subscriber Support, contact tnsf@microsoft.com.


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    • Proposed as answer by Perry-Pan Wednesday, March 20, 2019 3:18 AM
    • Unproposed as answer by Perry-Pan Friday, March 22, 2019 5:20 AM
    Tuesday, March 19, 2019 9:42 AM
  • Hi,

    Just check if the reply above is helpful to you.

    I noticed that you've also posted another similar thread which is in SharePoint forum. Please check if they have any good ideas on SharePoint side.

    If there are any updates, please feel free to share it here.

    Have a nice day!

    Regards,

    Perry


    Please remember to mark the replies as answers if they helped. If you have feedback for TechNet Subscriber Support, contact tnsf@microsoft.com.


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    Wednesday, March 20, 2019 3:18 AM
  • From the other thread I posted on Exchange >Outlook, the Address list user interface can be customized thru Exchange Organization by adding / removing fields, change field sizes etc, and the user permssion can be cofigured throu AD.

    I think it's better to use the custom address list in Outlook and push to the user group who need access to this address list, rather than making SP contact list shown in Outlook where custom fields won't be sync'd.

    • Proposed as answer by Perry-Pan Friday, March 22, 2019 5:17 AM
    • Marked as answer by QuickLaunch Friday, March 22, 2019 3:33 PM
    Thursday, March 21, 2019 3:10 PM
  • Hi,

    So glad to see that this issue was solved. Thank you for sharing the update here.

    If you have any feedback about Outlook client, you can also post your suggestion in Outlook UserVoice forum.

    By the way, would you mind marking your reply as answer to close off this thread?

    Have a nice day!

    Regards,

    Perry


    Please remember to mark the replies as answers if they helped. If you have feedback for TechNet Subscriber Support, contact tnsf@microsoft.com.


    Click here to learn more. Visit the dedicated forum to share, explore and talk to experts about Microsoft Teams.

    • Edited by Perry-Pan Friday, March 22, 2019 5:20 AM
    Friday, March 22, 2019 5:19 AM