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MS Project (Scheduled Progress and Actual Progress) RRS feed

  • Question

  • I am using MS Project 2007. I was wondering if you could track actual progress versus scheduled dates by MS Project.

    Let's say for example, my task is scheduled from 3/24/2014 until 3/26/2014

    But I have finished this task for only one day (3/24/2014). I have placed it a 100% complete already the other day.

    Is there a way to show graphically whether the task is done ahead of time or scheduled late already in the Timescale? 

     

     

    Tuesday, March 25, 2014 12:29 AM

All replies

  • Hi Purple_Charoum,

    This is about maybe the first concept to learn about MS Project:baseline. 

    Basically you create your schedule based on how you are expecting your project to run. Then you take a picture of this schedule's version that is called a baseline (you actually have 11 baselines in Project). You'll then update on a regular basis (stated as the status date) your project schedule. Since your baseline (s) is freezed, you can anytime compare your actual project plan with one of your baseline using the tracking Gantt that will show both graphically the differences between actual and baseline, and data in columns.

    See reference below:

    http://office.microsoft.com/en-us/project-help/create-or-update-a-baseline-or-an-interim-plan-HA010156784.aspx

    Hope this helps.


    Guillaume Rouyre - MBA, MCP, MCTS

    Tuesday, March 25, 2014 1:49 AM
    Moderator
  • Hi thank you so much! 

    Just on more inquiry..

    I have these columns:

    Status Indicator

    Start

    Finish 

    Actual Start

    Actual Finish

    Baseline Start

    Baseline Finish

    When I do set a baseline.. I insert columns for Baseline Start and Baseline Finish. 

    I also placed in a Status Indicator... Is the Status Indicator based on those Baseline dates and not the Start and Finish Date Columns..

    Also, Somehow the baseline is the one scheduled by MS Project right (Baseline dates are same as the one in Start and Finish date columns)? 

    Would just like to ask if I put on actual start and actual finish columns... I've just noticed that the one scheduled by MS Project - start and finish columns changes as well (except the column dates in baseline of course) Is it okay to hide the start and finish dates... I just need the actual and the baseline dates for reference :)

    Wednesday, March 26, 2014 12:44 AM
  • Hi,

    Here is information about status indicator:

    http://office.microsoft.com/en-us/project-help/status-indicator-task-field-HP043008588.aspx

    Actually the baselines are not scheduled by Project,  there are "snapshots" of your project plan you did at a certain time. While saving a baseline x, you will save your project information in the fields "baseline x".

    The actuals fields are not related to the baseline but to the completion of the task. If you mark a task as completed, start and finish dates will be copied in the actual dates. On the other hands, if you enter actual finish date, Project will copy it into the finish date. Thus I would advice to keep start and finish dates since there are the basis for your schedule and also remind that before a task is started, you wont have any actual start date, and before the task is finished, you wont have any finish date. So you should definitely keep start and finish dats. Actual date are just information about when the task actually started and finished, information that will be copied in start and finish dates anyway.

    A couple of links about this:

    http://www.mpug.com/articles/dos-and-donts-use-actual-start-and-finish-dates/

    http://office.microsoft.com/en-us/project-help/update-actual-start-and-finish-dates-HP045295069.aspx

    Hope this helps.


    Guillaume Rouyre - MBA, MCP, MCTS


    Thursday, March 27, 2014 10:26 AM
    Moderator