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Resource Calendars and the Enterprise RRS feed

  • Question

  • Hello,

    We are using Project Server and Project Pro 2010.  Up to this point we have used the standard calendar as well as a modified calendar to represent our internal resources.

    It is now time to refine our plans and focus on enterprise resource management starting with the individual project plans and then moving to the enterprise resource views/reports.  My question is around resources and known out of office time - vacations, training, etc. Is it best to maintain this information at the enterprise level vs. at the individual plan level?  It seems so and if yes, is this best done via PWA and opening the resource in Project Pro - calling up the resource calendar and entering the vacations, etc?

    I should add that we currently track our vacations and training in a specific Department plan where the demand and actuals against the plan are maintained.  This however does not address the unavailable time in the project plans the resources are assigned to.

    Thank you -


    lbr


    • Edited by LBR21 Sunday, February 16, 2014 5:32 PM
    Sunday, February 16, 2014 5:29 PM

Answers

  • Hi,

    There are 2 things to consider:

    • time off (bank holidays for your country for instance) shared by all the resource pool : this should be entered in the enterprise calendar once, thus it'll be applied to all enterprise resources,
    • holidays or days off specific to resources: this should be entered to resource working time in resource calendars (open resource from PWA in Project Pro, then edit calendar).

    Training, meetings and so can be either managed in a dedicated project plan by business units (as you did) or through timesheet with administrative time, which has the advantage to manage working or non-working activities.

    Hope this helps.


    Guillaume Rouyre - MBA, MCP, MCTS


    Sunday, February 16, 2014 6:23 PM
    Moderator